Project Coordinator

Costello Medical

Manchester

Hybrid

GBP 31,500 - 38,500

Full time

14 days+

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Benefits offered by this job

25 days' annual leave plus bank holidays

Flexible working hours

Private medical insurance

Paid study leave and funding for external qualifications

Job summary

A leading medical communications agency in Manchester is seeking a Project Coordinator. The role involves overseeing administrative tasks and coordinating project logistics. Candidates should have a degree in a scientific field and excellent organisational skills. The position offers a salary of £35,000 and benefits such as 25 days' annual leave, flexible working, and a bonus structure.

Qualifications

Degree level or equivalent qualification in a scientific discipline.
Self-motivation and enthusiasm for healthcare.
Collaborative working across project teams.

Responsibilities

Oversee administrative and scientific tasks related to client projects.
Coordinate logistics for in-person and virtual events.
Support compliance management and documentation.

Skills

Attention to detail and excellent written English

Effective verbal communication skills

Excellent organisational skills

Good knowledge of Microsoft Office

Education

Degree in a scientific discipline

Job description

Overview

Role Summary: You will oversee a range of administrative, coordination and scientific tasks related to client projects, as well as contribute to company and team initiatives.

Responsibilities

Formatting, consistency and general quality control review of scientific documents, including reports, slide sets, manuscripts, abstracts and posters
Assisting Project Managers with client and healthcare professional communication on multi-component projects, as well as the production of progress reports and summaries that enhance customer service
Coordinating logistics and providing project support for both in-person and virtual events and meetings (e.g., congresses, symposiums and advisory boards)
Day-to-day co-ordination of the project team and monitoring of project timelines, in collaboration with the project manager
Scheduling meetings, recording minutes and coordinating their distribution
Assisting the team with the development of planning tools to optimise productivity and cross-collaboration
Supporting the accurate referencing of scientific materials, including preparing reference packs
Screening records for relevance to research questions and extracting data from relevant publications
Liaising with the Creative team on the development of figures and other visuals to be included in reports
Supporting the development of client proposals and tracking those sent and responded to
Management of project compliance, including completing compliance training, preparation of project compliance documentation, liaising with client compliance teams and acting as the internal point of contact for compliance-related queries
Liaising with external suppliers (translation agencies, digital and marketing agencies, and other consultancies) to ensure smooth delivery of projects
Taking ownership of tasks in our project management system to support budgeting and invoicing
Helping Analysts and Medical Writers translate project methods and results into engaging reports and slide sets
Reformatting of scientific documents to adhere to client requirements and/or submission guidelines
Keeping internal resources up to date and informing teams of the latest relevant information and industry guidelines
Organising monthly team meetings and other internal activities

Hybrid Working Policy

We offer flexible working arrangements that allow colleagues who have passed probation to work from home for up to half of the time, measured across a 2-week rolling period. During the probationary period (normally the first 6 months), you may work from home for 1 day per week.

What is the Difference Between the Project Coordinator and the Analyst/Medical Writer Roles?

Analysts and Medical Writers conduct detailed analyses of scientific data to create materials for clients. Project Coordinators provide project management and administrative support to enable timely delivery of high-quality work and improve internal processes.

A Day in the Life of a Project Coordinator: To learn more, please visit the Costello Medical Careers page.

Qualifications

Essential requirements for the role include:

A degree level or equivalent qualification in a scientific discipline (minimum 2.1 or equivalent). Postgraduate qualifications are an advantage but not essential. Areas include Biology, Chemistry, Pharmacy, Biomedical Sciences, Global Health, Epidemiology, Biochemistry, Medicine
Attention to detail and excellent written English
Effective verbal communication skills and ability to tailor communication to diverse audiences
Self-motivation, enthusiasm for healthcare, and willingness to learn
Excellent organisational skills and ability to manage multiple tasks and deadlines
Capability to work independently and manage time effectively
Self-awareness, ownership of work and career development
Commitment to delivering excellent customer service
Collaborative working across project teams
Proactive, positive attitude and creativity to improve services
Integrity and transparency in interactions
Good knowledge of Microsoft Office

Joining Costello Medical from Academia: We welcome applicants from academia transitioning to industry, with training and mentorship provided. See our Careers pages for more information.

Benefits

Salary: £35,000 with discretionary profit share bonus paid twice per year. Benefits include:

25 days' annual leave plus bank holidays, holiday buy/sell
Flexible working hours and up to half-time remote work after probation
Flexible benefits scheme, private medical insurance (MH disregard), paid study leave and funding for external qualifications
Critical illness cover, income protection and life assurance
Paid and unpaid sabbaticals based on length of service

Application Process

Submit your CV and a cover letter via our online application form. Your cover letter should explain why you are suited to the role with examples. Your CV should clearly state qualification dates and grades.

Our recruitment process includes two timed remote assessments and a self-recorded video interview, followed by an interview with key members of the Publications team. The process typically lasts around 1 month, with flexibility as needed.

We are an equal opportunity employer and offer reasonable adjustments during recruitment. See our site for details.

Visa and Right to Work

Visa sponsorship is available to those who meet eligibility criteria, including New Entrant criteria or a PhD in a STEM subject. You will be asked to provide details of your right to work in the UK on your application. See GOV.UK guidance linked in the original posting for more details. Please contact recruitment@costellomedical.com with questions.

Seniority level