Project Coordinator

thebigword; Leeds; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading language service provider in the UK is hiring a Project Coordinator to support project administration and maintain client communication. This entry-level role requires someone organised and proactive, focusing on ensuring projects run smoothly. Responsibilities include managing tasks, coordinating with teams, and assisting in financial documentation. Candidates should be confident in technology, reliable, and effective communicators. Opportunities for learning and growth are offered in a collaborative team environment.

Responsibilities

• Provide essential support to ensure smooth project operations.
• Assist with planning, scheduling, and monitoring projects.
• Communicate clearly with clients, suppliers, and teams.
• Maintain positive working relationships with all stakeholders.
• Coordinate with linguists and technical specialists.

Skills

Technology confidence

Reliability

Organisational skills

Clear communication

Problem-solving initiative

Motivation to exceed targets

Resilience

Team collaboration

Flexibility

Attention to detail

Job description

The Role Unveiled

As a Project Coordinator, you will provide essential support to ensure projects run smoothly and meet client expectations. This entry-level role is ideal for someone organised, proactive, and eager to learn. You will assist with day-to-day project administration, coordinate resources, and maintain strong communication with clients, suppliers, and internal teams. Your ability to manage tasks efficiently and work collaboratively will be key to your success.

Your Role in Action

• Complete team and client administration tasks accurately and on time.
• Assist with planning, scheduling, and monitoring project progress.
• Manage allocated projects end to end with strong attention to detail and on-time delivery.
• Work to tight deadlines while managing your workload effectively.
• Communicate clearly and professionally in English, both verbally and in writing. You will have frequent written and verbal communication with clients and key stakeholders internally and externally.
• Build and maintain positive working relationships with colleagues, clients, and suppliers.
• Coordinate with linguists, DTP suppliers, and internal technical specialists.
• Respond promptly to queries from suppliers and linguists.
• Follow established processes and contribute to maintaining documentation.
• Support in preparing client quotations and basic financial tasks such as cost authorisation and invoicing.
• Help troubleshoot issues and elevate when necessary.
• Attend internal and external meetings as required.
• Understand client requirements and assist in delivering solutions.
• Learn and develop knowledge of thebigword’s technology products to support clients and suppliers.
• Provide support to team members and seek guidance when needed.
• Support all other members of the team and act as a mentor for junior team members.

The Perfect Match: Your Skills & Talents

• Confident with technology and quick to learn new systems.
• Diligent, reliable, and take pride in meeting commitments on time.
• Organised, methodical, and keep things running smoothly.
• Clear, confident communicator who enjoys collaborating with others.
• Has initiative to solve problems and get things done.
• Motivated and driven to meet—and exceed—targets.
• Resilient and positive when challenges arise.
• Thrive in a team environment, sharing ideas, successes, and best practices.
• Bring a flexible mindset and a can-do attitude to everything you do.
• Enthusiastic about learning, growing, and developing your skills.
• Have a sharp eye for detail, proactive, and able juggle multiple priorities with ease.