Project Coordinator

Michael Taylor Search & Selection; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading contractor in Greater London is seeking a Project & Commercial Coordinator for their Canary Wharf office. This role combines project administration with financial coordination, ensuring successful project delivery. Key responsibilities include maintaining project documentation, supporting Project Managers, and coordinating communication among clients and subcontractors. The ideal candidate should possess strong organizational skills, a keen understanding of financial processes, and excellent communication abilities. This position offers an opportunity to work in a dynamic team focused on high-quality projects.

Qualifications

• Experience in project administration or coordination.
• Strong understanding of financial processes and budget control.
• Excellent communication and interpersonal skills.
• Ability to maintain organized documentation.

Responsibilities

• Maintain the Project Forecasting Tracker.
• Prepare agendas, take minutes, and distribute action points.
• Collate and maintain project documentation on SharePoint/Procore.
• Assist Project Managers with procurement and coordination tasks.
• Monitor costs, variations, and expenses for budget control.
• Act as a key point of contact for clients and stakeholders.

Skills

Project administration

Financial coordination

Strong communication

Organizational skills

Budget control

Tools

NetSuite

SharePoint

Procore

1Breadcrumb

Job description

I am partnering with a dynamic contractor renowned for delivering some of London’s most prestigious fit-out projects and critical infrastructure upgrades. From high-performance environments to complex live-building works, they have built a reputation for quality, reliability and technical excellence. As their Critical Services division continues to expand, they are seeking a Project & Commercial Coordinator to join their Canary Wharf office.

This role blends project administration with commercial and financial coordination. You will be a central link between Project Managers, clients, and subcontractors supporting safe, efficient, high-quality project delivery while ensuring financial accuracy and client satisfaction.

Key Responsibilities

• Maintain and update the Project Forecasting Tracker for the Critical Services division.
• Attend project meetings; prepare agendas, take minutes, and distribute action points to all stakeholders.
• Collate, upload, and maintain project documentation (RAMS, permits, O&M manuals, handover packs) within SharePoint / Procore, and set up projects on 1Breadcrumb.
• Support Project Managers with procurement of subcontractors, suppliers, materials, and expenses.
• Coordinate permits, site access and parking requirements.
• Prepare Health & Safety folders and documentation for larger projects.
• Financial Administration
• Assist with preparation of applications for payment and client invoicing.
• Raise purchase orders for labour, materials, plant, and hire equipment.
• Track costs, variations, and expenses to support tight budget control.
• Support monthly and annual forecasting across live and upcoming projects.
• Monitor outstanding payments and follow up with relevant stakeholders when required.
• Keep accurate records of subcontractor quotations, rates, and cost comparisons.
• Attend bi-weekly meetings with management to update NetSuite and departmental trackers.

Client & Stakeholder Support

• Act as a key point of contact for clients, building management teams, subcontractors, and suppliers.
• Build and maintain strong working relationships through regular communication and site visits.
• Schedule and coordinate meetings between Project Managers, clients, and site teams.

General Administration

• Maintain organised digital and physical job folders, ensuring compliance with company and ISO standards.
• Support onboarding and compliance checks for new subcontractors and suppliers.
• Assist with office and site compliance activities, including Fire and Health & Safety checks, and stock audits at Greenwich and site offices.
• Provide wider administrative assistance to the Critical Services team as needed