Project Coordinator

JLL; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

JLL is seeking a Project Coordinator to ensure accurate documentation, PMWeb data entry, and timely project delivery. You will support Project Managers, monitor progress, and coordinate with stakeholders across EMEA to meet contractual obligations.

The role requires strong organizational skills, client-facing experience, and the ability to translate requirements into actionable plans with attention to detail. London on-site position in a leading real estate services firm.

Qualifications

• Minimum 1 year experience in a similar role.
• Excellent client relationship and stakeholder management skills.
• Strong communication and organizational abilities in a fast-paced environment.

Responsibilities

• Enter and maintain project data on PMWeb to meet client expectations.
• Support Project Managers with project plans and progress tracking.
• Monitor project progress and provide regular analytics and reports.
• Coordinate information across teams and time zones for EMEA projects.
• Manage contracts, change control and data accuracy to meet obligations.

Skills

Project coordination

Communication

Organizational skills

Client relationship skills

Team collaboration

Tools

PMWeb

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.

We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Project Coordinator

ROLE PURPOSE

The project Coordinator (PC) is responsible for ensuring all assigned projects are documented, uploaded to the PMWeb platform ensuing all data entry is correct, in line with the client's expectations and that of the Project Managers. They will also be responsible for the administration of the project managers ensuring the team as a whole is successful in its goals and objectives. The role ensures efficient and consistent updates on all project activities to meet the contractual obligations, helping to achieve the Client's regional on time project delivery objectives, financial management and control, data consistency and risk management.

MAJOR RESPONSIBILITIES

Roles and Responsibilities

• Ownership
  • Assist the Project Managers to develop the project plans
  • In advance of the project commencement load all projects onto the PMWeb
  • Constantly monitor the progress of all projects under their control
  • Ensure regular review of data
  • Provide analytics review
  • Collate and review supply chain quotes
  • Understand the local client's key business drivers
  • Support the FM and Clients team to upload small works where applicable to OVP
• Client/Stakeholder Management
  • Serves as primary point of contact for JLL for the JPMC Account with regards to projects
  • Accountable for PMWeb regularly updated to meet contractual obligations of JLL for the JPMC Account
  • Manage relationships with key stakeholders in the Client's organization
  • Work with the project managers to plan, schedule and constantly review the capital plan works and especially those allocated to JLL
  • Work with the D&C team to develop a plan, schedule and consistently review the BAU/small works plan
  • Develop and maintain a detailed understanding of the Client's business and key factors influencing their requirement for our services
• Financial Management
  • Work with the project managers/owners to collate, review and upload quotes for projects
  • Provide reports and gaps in project financial process
  • Help support the agreed country growth targets for their sub-regions.
  • Develop and understanding of the services provided by Jones Lang LaSalle. Identify opportunities to cross-sell services and make recommendations for growth.
• Contract Management
  • Ensure all aspects of the role are adherence to the contract
  • Responsible for the reporting of key performance indicators, service levels and other measures
  • Escalation of requirement for change and ensure change control process is adopted and implemented
• Operations
  • To facilitate the transfer of information for projects delivered under the IFM contract throughout EMEA (Europe, Middle-East and Africa)
  • To keep information on PMWeb up to date
  • To transcend some of the PMWeb skills to the general working team in order to help assist collaboration and efficiency
  • To organise communications according to time zones and to integrate with the 19-20 Project Managers that host the projects throughout EMEA
  • To report with clarity and precision to members of the team

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience

• Minimum 1 years' experience in a similar role
• Has experience in handling client and/or Firm sensitivities' knowing when to elevate with urgency, or how to de-escalate certain risks
• Has experience in translating client needs into existing or new business growth

Critical Competencies for Success

• Technical Competence
  • Understands Technical Processes for project coordination
  • The reporting of all financial aspects of the project
• Quest for Excellence
  • The delivery optimization and continuous improvement
• Performance Management of the project management team
• Project Management & Organizational Skills
  • Planning & organizational skills to prioritize work and meet tight deadline

Other Personal Characteristics

• Demonstrated client relationship skills
• Demonstrated people skills - ability to work effectively within a team effectively and work openly, constructively and collaboratively
• Strong communicator - good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
• Self-motivated and confident, Gravitas, EQ
• Flexible - able to adapt and effectively deal with rapidly changing, stressful situations
• Able to work independently and be a team player
• Exhibits honesty & trustworthiness

Location

On-site -London, GBR