Project Coordinator

THE CROWD; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A reputable architecture practice in London is seeking a Project Coordinator/Document Controller to support project administration. The successful candidate will manage project documentation and liaise with design teams, ensuring smooth project operations. Candidates should have document control experience and proficiency in related software. This role offers hybrid working and generous benefits.

Benefits

Enhanced pension

Annual leave

Discretionary bonus

Relaxed work environment

Qualifications

• Previous experience working within an engineering/architecture/design practice.
• Confident working in document control and proficient in document control software.
• Detail-oriented with solid problem-solving skills.

Responsibilities

• Manage project drawings/documentation in internal systems.
• Liaise with CAD teams on drawing issues.
• Attend meetings and site visits.

Skills

Document control experience

Proficiency in document control software

Microsoft Office Suite

Excellent verbal and communication skills

Organizational skills

Problem-solving skills

Teamwork mindset

Job description

About The Role

An established and reputable, environmentally conscious architecture practice is seeking an organised and confident Project Coordinator/Document Controller to join their friendly and social London team.

Within this role, you will work closely with the design technicians, playing a pivotal part in ensuring the smooth running of projects by being involved in all aspects of the administration side of projects.

This is a great opportunity for someone with previous document control/project coordination experience to further their career within a supportive, social, and successful environment. The company offer hybrid working options, generous benefits such as enhanced pension and annual leave, discretionary bonus and a relaxed, social work environment.

Key Responsibilities

• Manage the organisation and entry of all project drawings/documentation in the internal server system, file management system and document control software

• Closely liaise with CAD teams around drawing issues and coordinate changes with appropriate teams

• Attend external meetings/workshops/site visits/research for projects

• Attend programming meetings, managing project and drafting deadline information for teams and taking minutes

• Collate all necessary information for internal systems after projects have completed

• Assist Partners and Associates in preparing project fee schedules

• Manage group invoice schedules, changing/updating as needed

• Ensure project fee information (client details, project costs, fees, etc) are kept up to date

• Manage all filling and archiving of paper for projects, organising into digital folders

• Assist the group project QA process

• Assist with administration of documents as needed

• Create letters, reports, specifications and presentations for team project updates

• Provide additional admin support with fee letters, proposals, arranging meetings, booking travel for site visits, etc

• Other ad hoc duties when required

Key Skills/Requirements

• Previous experience working within an engineering/architecture/design practice

• Confident working in document control and proficient in document control software such as Aconex, Asite, Conject, 4Projects, Dochosting, etc

• Proficient in Microsoft Office Suite

• Excellent verbal and communication skills

• Excellent organisational and time management skills with the ability to multitask between different projects

• Detail oriented with solid problem-solving skills

• A positive, driven, and flexible approach

• Self-starter with a team mindset as well as the ability to work autonomously

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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