Project Coordinator

Oceaneering; Aberdeen City; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A global provider of engineered services is seeking a Project Support Specialist in Aberdeen City. This role involves managing operational requirements, providing project support, and coordinating with vendors. The ideal candidate should have experience in project planning, proficiency in ERP systems, and strong communication skills. Competitive salary and benefits offered, with opportunities for advancement.

Benefits

Competitive salary

Comprehensive benefits package

Opportunities for advancement

Qualifications

• Demonstrable project support and planning/scheduling experience.
• Strong presentation and communication skills.
• Working knowledge of document control systems and project design.

Responsibilities

• Manage day-to-day operational requirements of the project.
• Provide support by developing, maintaining, and reporting on project progress.
• Coordinate with 3rd party vendors and subcontractors.

Skills

Project support and planning

Proficient in ERP systems

Proficient in Microsoft 365

Education

Associates degree

Tools

Syteline ERP System

Microsoft Project

Job description

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. For more than 60 years, Oceaneering’s Grayloc® Products has offered field‑proven and industry‑leading pressure‑containing connectors, flanges, valves, and closure systems. Our products are suitable for use across industries and in your most extreme applications and environments.

Duties And Responsibilities

Provide assistance to the Project manager and the project team, to manage and allocate activities and resources in accordance with organizational procedures, work scope requirements, budget, and plans. This role also works closely with all internal departments, customers, and vendors.

Work Location

• Role is primarily office based with opportunity to work virtually when necessary.

Functions

ESSENTIAL

• Manage day‑to‑day operational requirements of the project in association with the Project Manager
• Work closely with the client and project team to ensure effective and efficient implementation of the assigned project
• Provide project support by developing, maintaining, and reporting on project progress
• Generate project schedule and status reports
• Coordinate with 3rd party vendors and subcontractors
• Set up and manage project team meetings
• Help coordinate the activities of engineering, quality, supply chain and production in relation to the assigned project
• Assist in the compilation of project costs and project financial analysis
• Assist the Project Manager in forecasting, invoicing and project close out
• Monitor projects using the ERP System - Syteline
• Interact with customers as required
• Visit the shop floor and vendors to determine the status of project deliverables
• Coordinate testing of equipment with customers using the notice of inspection (NOI)
• Support generation of risk register and lessons learned

Additional

• Other duties as assigned

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Reporting Relationship

• Reports to Project Manager

Qualifications

REQUIRED

• Demonstrable project support and planning/scheduling experience.
• Proficient in the use of ERP systems (i.e. Syteline)
• Proficient in Microsoft 365 Package (Word, Excel, Sharepoint, etc.)

DESIRED

• Working knowledge of document control systems and project design
• Experience in developing level III project schedules in Microsoft project or equivalent software
• Associates degree
• CAPM or PMP certification

Travel

• Occasional travel may be required.

Knowledge, Skills, Abilities, And Other Characteristics

• Ability to establish and maintain project priorities. Skill to effectively manage time to meet operational needs and desired outcomes.
• Ability to author meeting minutes, reports, business correspondence and procedures as directed.
• Strong presentation and communication skills.
• Understand and Support Document Control and Master Document Registers.

How To Apply

Regular full‑time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.