Project Co-ordinator

United Infrastructure Group; Sutton Coldfield; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Medicash plan

Life insurance

Company pension

26 days holiday

Job summary

AFECO is recruiting a Project Coordinator to support multi-disciplinary project teams delivering water sector engineering projects across the South of England and Midlands. You will work closely with Project Managers to organise plans, schedules and budgets, ensuring deadlines are met with quality documentation and stakeholder engagement.

You will need excellent communication skills, strong organisational ability, and proficiency in Microsoft Office and project planning tools to enable effective

Qualifications

• Proficient with MS Office: Word/Excel/PowerPoint; project software experience preferred.
• Strong written and verbal communication, leadership and organisational skills.
• Experience in budgeting, scheduling and governance within projects.

Responsibilities

• Assist Project Managers with planning, scheduling, budgeting and expenditure tracking.
• Maintain project plans, schedules and four-week look ahead.
• Organise stakeholder meetings and prepare presentation materials.
• Support in risk assessment, documentation and governance activities.

Skills

Microsoft Office

Excel

Word

MS Project

PowerPoint

Leadership

Communication

Organisation

Time Management

Budgeting

Education

Post-secondary Education

Job description

As part of the United Infrastructure Group, we are a dynamic and innovative specialist engineering services, solutions and products provider focused on servicing our clients' immediate and future needs. We do this through the development of industry-changing cleantech products as well as through engineering delivery excellence.

We specialise in the design and delivery of process, mechanical, electrical and ICA engineering-based projects, products and solutions. Regardless of the project, they all pursue the same goal: to improve the efficiency and sustainability of our water, wastewater and waste treatment.

We have a team of highly skilled and experienced professionals with extensive consulting and contracting experience, including engineers, scientists and commercial managers. Our knowledge and expertise spans more than 30 years, across industries including: water, wastewater, marine, energy and power sectors. At AFECO, we cover all stages of the innovation and project delivery cycle from concept through to operations.

Our aim is simple - to provide the most effective solutions and products on the market and thus, exceed clients expectations through market-leading technology. From technical through to commercial and management expertise, we have the in-house expertise to execute a range of projects from the most basic to highly complex.

Job title | Project Coordinator

Location | Tamworth, West Midlands

Line Manager | Framework Manager

About us

AFECO is an engineering services provider, delivering high quality process and MEICA design and installation projects predominantly across the South of England and Midlands for the water industry. We have excellent inhouse engineering teams capable of delivering all stages of the project cycle, from concept through to commissioning, with a strong focus on process led innovative and robust yet appropriate solutions.

We have a portfolio of varied projects covering both wastewater and clean water projects for planned and reactive projects.

Due to the expansion of our team, we are currently recruiting for a Project Coordinator to work within our multi-disciplinary teams. This is a great opportunity for enthusiastic individuals who fit in with our company values and are keen to develop in a forward-thinking organisation.

Role Purpose

As a Project Coordinator you will be in charge of assisting our Project Managers in organising our ongoing projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, organising and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner and within Budget.

To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills

Key Responsibilities

Project Delivery

• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures
• Keeping Labour Schedule up to date with a 4 week look ahead
• Documenting and following up on important actions and decisions from meetings
• Assisting in ensuring project deadlines are met
• Determining project changes and recording accordingly
• Undertaking project tasks as required
• Assisting in the development of project strategies
• Assessing project risks and issues and providing solutions
• Creating and managing the project management calendar
• Providing administrative support as needed

Financial & Commercial Management

• Using the purchasing department to order safety equipment for personnel and projects
• Assisting and coordinating the raising of purchase orders for each project
• Assisting in checking timesheets (hours, job codes, etc.)
• Co‑ordinating WIP, paperwork and assisting in reports & forecasts.

Stakeholder Management

• Organising, attending and participating in stakeholder meetings
• Preparing presentation materials for meetings
• Ensuring stakeholder views are managed towards the best solution
• Attending workshop meetings and distributing information to project team members
• General point of contact for site services engineers; reporting and assisting with site queries

Quality & Governance

• Ensuring projects adhere to frameworks and documentation requirements
• Assisting the SHEQ team in maintaining site services personnel training records
• Logging incidents and accidents in line with company policy
• Assisting the SHEQ team with record keeping of safety equipment certification / PAT testing
• Assisting in the production of site documentation
• Assisting in upkeep of project systems and documents
• Assisting in review of documents issued to clients and contractors
• Ensuring site documentation are current and latest issue

Qualifications & Experience

Essential

• Good knowledge and understanding of all Microsoft applications mainly excel, word, projects and power point
• Enthusiastic,
• Leadership Skills,
• Post-secondary Education,
• Excellent Oral Communication Skills,
• Excellent Presentation Skills,
• Excellent written Communication Skills,
• Coaching Ability,
• Organisational skills
• Time Management,
• Prioritisation,
• Results Driven,
• Budgeting Skills,
• Focus on Teamwork

Performance Measures (KPIs)

• Assist the Project Delivery function with the growth of the business, coordinating and managing internal efficiencies
• Build customer and supplier relationships to increase the efficiency and the profitability of the department

Salary and benefits

• Medicash plan
• Life insurance
• Benefits portal
• Company pension
• 26 days holiday (plus bank holidays)

At AFECO, we value our employee's and encourage and support them to development themselves and their career through training and progression. We offer the opportunity to work on a range of project types and size in the water sector including our own internally developed products and solutions. We are a privately owned business with a friendly and open culture and are dedicated to creating and maintaining and workforce that is highly skilled and motivated.

As a Company we are committed to equal opportunities for all and do not discriminate on the grounds of race, religion or belief, sexual orientation, gender reassignment, marital or civil partner status, sex, disability or age.