Project Co-Ordinator

University of Sheffield; Sheffield; On-site; GBP 15,000 - 25,000; Part time

Job summary

A leading university in England is seeking a dedicated and enthusiastic Project Co-ordinator for a part-time position. You will provide essential support for research groups by managing meetings, maintaining financial records, organizing events, updating social media, and ensuring compliance. Join us to contribute to a diverse and dynamic team, while enjoying flexible working opportunities and a wide range of benefits.

Benefits

Highly competitive annual leave entitlement

Generous pensions scheme

Flexible working opportunities

Wide range of retail discounts

Responsibilities

• Provide comprehensive clerical support for meetings, including agendas and minutes.
• Maintain accurate financial records and track project budgets.
• Manage and organise project events and meetings, both online and in-person.
• Update the project’s social media and website.
• Support communication with funders and external partners.
• Maintain management information and records for audits.

Job description

Position Details

University of Sheffield
Part‑time – 21 hours per week, working pattern to be agreed.
Faculty: Faculty of Engineering
School: School of Mechanical, Aerospace and Civil Engineering

Overview

We are seeking an enthusiastic and dedicated Project Co‑ordinator to provide essential support for the School’s research groups.

Responsibilities

• Provide comprehensive clerical support for regular leadership and committee meetings, including preparation of agendas and accurate recording of minutes.
• Help maintain accurate financial records, track project budgets and deliverables, and communicate timely updates and reports to the leadership team.
• Seamlessly manage and organise project events and meetings – both online and in‑person – including identifying suitable venues, coordinating technology, and arranging catering, travel, and on‑day support.
• Oversee and regularly update the project’s social media and website.
• Support the leadership team’s communication with funders and external partners.
• Maintain all necessary management information and records (e.g., timesheets, project documentation) to ensure readiness for reporting, audit purposes, and adherence to export‑control compliance.

Benefits

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

Find out more at sheffield.ac.uk/jobs/benefits and join us to become part of something special.

Additional Information

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world‑class university.

We are committed to exploring flexible working opportunities which benefit the individual and University. We build teams of people from different heritages and lifestyles from across the world, whose talent and contributions complement each other to greatest effect. We believe diversity in all its forms delivers greater impact through research, teaching and student experience.