Project Co-ordinator

Sword Group; Aberdeen City; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Career development

Flexible working

Private health & well-being

Job summary

Sword Group, a leading provider of business technology solutions, is seeking a Project Coordinator in Aberdeen to ensure IS projects are delivered on time and aligned with business objectives.

You will coordinate across IS and Business Units, manage schedules and governance, and support stakeholders throughout the project lifecycle, contributing to smooth delivery in a fast-paced environment.

Qualifications

• Coordinate day-to-day project activities to ensure progress against plan.
• Act as central contact between IS and Business Units.
• Support change impact assessments and readiness considerations.
• Prepare and update project artefacts in line with IS governance.
• Facilitate meetings and workshops; track follow-up actions.
• Monitor risks, issues and dependencies; highlight cross-project impacts.
• Support user readiness and transition activities to minimize disruption.
• Uphold IS governance, standards and controls.
• Maintain documentation, RAID items, and project templates.
• Ensure effective communication among stakeholders and corporate communications.

Responsibilities

• Coordinate day-to-day project activities to ensure progress against plan.
• Act as central contact between IS and Business Units.
• Support change impact assessments and readiness considerations.
• Prepare and update project artefacts in line with IS governance.
• Facilitate meetings and workshops; track follow-up actions.
• Monitor risks, issues and dependencies; highlight cross-project impacts.
• Support user readiness and transition activities to minimize disruption.
• Uphold IS governance, standards and controls.
• Maintain documentation, RAID items, and project templates.
• Ensure effective communication among stakeholders and corporate communications.

Skills

Stakeholder coordination

Project governance

Scheduling & logistics

Communication

Risk monitoring

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving real transformation change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

The Project Coordinator plays a pivotal role in ensuring Information Systems (IS) projects are delivered efficiently, on time, and in line with business objectives. Acting as the operational backbone of the project team, you'll coordinate activities across IS and Business Units, maintain project governance, manage schedules and logistics, and support clear communication with stakeholders throughout the project lifecycle.

This is an excellent opportunity for a highly organised and proactive individual who thrives in a fast-paced environment and enjoys :

• Support Smooth Project Delivery – coordinate day to day project activities to ensure progress against plan.
• Coordinate Stakeholders across IS & Business Units – act as a central point of contact between project stakeholders.
• Support Change Impact Assessments – assist project team in identifying user impacts, transitional steps, and readiness considerations.
• Prepare and maintain Project Documentation – produce and update project artefacts in alignment with IS governance and quality standards.
• Facilitate Meetings & Workshops (as required) – schedule and coordinate and track follow up actions.
• Support the tracking of Project Risks, Issues and Dependencies – highlighting cross-project dependencies early.
• Support User Readiness & Transition Activities – focusing on helping to ensure minimal disruption to end users during change and transformation.
• Uphold IS Governance, Standards, and Controls.
• Ensuring IS projects run efficiently, stay organised and progress against plan.
• Acting as the operational link between IS teams, business units, vendors and Programme & project managers to support alignment.
• Supporting change impact assessments, preparing user-facing materials, and contributing to transitions into Business as Usual.
• Ensuring project documentation, RAID items, reports, and templates are accurate, updated, and aligned to IS governance frameworks.
• Support effective communication flows across project stakeholders to maintain key relationships.
• Productive working relationship working alongside corporate communications team.
  

• Ability to convey information clearly, listen actively and respond constructively.
• Self-motivated with a willingness to focus on delivery outcomes and meeting deadlines. Maintaining momentum across projects, including complex multi-stream programmes.
• Focused on delivery outcomes and meeting deadlines. Maintaining momentum across projects, including complex multi-stream programmes.
• Build strong relationships within IS teams and the Business Units and ensure clear understanding and alignment across teams.
• Respond positively to change and adjusts to shifting priorities, technologies and timelines.
• Supports delivery across dynamic IS improvement and transformation activities.

At Sword, our core values and culture are based on caring about our people, investing in training and career development and building inclusive teams where we are all encouraged to contribute to achieve success.

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to aCompetitive Salary, here's what you can expect as part of our benefits package:

Personalised Career Development:We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.

Flexible working:Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however are keen to discuss your individual preferences to make it work where we can.

A Fantastic Benefits Package:This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…..

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.