Project Assistant - Office Management (6-month FTC)

OakNorth; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent financial services firm in City of London is seeking a dedicated office management support professional. This six-month fixed term contract involves assisting in office refurbishment, maintaining infrastructure, and ensuring a welcoming environment for staff and visitors. Ideal candidates are organised, detail-oriented, and possess strong multitasking skills. Competitive benefits including 25 days holiday and subsidised private medical insurance are offered.

Benefits

25 days holiday

Personalized benefits

Subsidised Private Medical Insurance

Enhanced maternity and paternity leave

Wellbeing and social events

Volunteering time off

Salary sacrifice schemes (Cycle to work, nursery, gym, electric car scheme)

Qualifications

• Highly organised and detail oriented, able to juggle multiple tasks.
• Friendly and professional, able to work cross-culturally.
• Familiar with office facilities and basic health & safety procedures.
• Flexible team player, willing to take on various tasks.
• Available to start immediately.

Responsibilities

• Assist the Office Manager in maintaining office equipment and infrastructure.
• Conduct regular checks of office areas to identify maintenance issues.
• Liaise with external contractors for repairs and services.
• Support health and safety compliance.
• Cover office manager tasks during their leave.

Skills

Organisational skills

Multitasking

Friendly demeanour

Attention to detail

Cross-cultural communication

Job description

At OakNorth, we’re on a mission to empower the UK’s most ambitious businesses. Since 2015, we’ve lent over $18 billion across the UK and US, helped create more than 58,000 new homes and 36,000 new jobs, and supported hundreds of thousands of personal savers — all while fuelling the UK economy.

Team Mission

The office management team at OakNorth is dedicated to creating a professional, welcoming, and efficiently run workplace environment. In this six-month fixed term contract, you will be providing essential support to ensure the success of our 2nd floor refurbishment, whilst also enabling the team to embed stronger processes and elevate the front-of-house experience for colleagues and guests.

Key responsibilities

• Facilities Maintenance: Assist the Office Manager in maintaining office equipment, furniture and general infrastructure.
• Conduct regular checks of office and communal areas to identify maintenance issues
• Liaise with external contractors for repairs, cleaning, and other facility services
• Monitor and report faults in heating, space planning, and office layout adjustments
• Health & Safety: Support the Office Manager in ensuring compliance with health and safety regulations
• Help with the planning and execution of the office refurbishment
• Office Operations: Cover the office manager tasks when the Office Manager is on leave
• Provide reception desk cover and work as part of the facilities team, supporting where necessary
• Support the guest experience, welcoming visitors and ensuring a seamless experience
• Manage incoming and outgoing mail and deliveries
• Ensure meeting rooms, kitchens and rest areas are properly stocked and tidy
• Maintain inventory of office supplies and reorder as needed

Requirements

• Highly organised and detail orientated with an ability to juggle multiple tasks and prioritise accordingly
• A friendly, and professional demeanour, able to work cross-culturally and remain calm under pressureStrong organisational and multitasking skills
• Familiar with office facilities and basic H&S procedures
• flexible team player and happy to jump into different tasks
• Available to start immediately

Benefits & Perks

• 25 days holiday
• Personalized benefits – opt-in to what matters to you
• Subsidised Private Medical Insurance with Bupa
• Enhanced maternity and paternity leave
• Wellbeing and social events
• Support causes that matter to you – Volunteering time off
• Salary sacrifice schemes (Cycle to work, nursery, gym, electric car scheme)