Project Assistant

Total Politics Group; Greater London; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

A renowned training organization based in Greater London is seeking a Project Assistant to support the day-to-day management of training deliveries. The position involves administrative support, coordination with stakeholders, and assisting in the delivery of training events. Candidates should have strong administration skills, proficiency in MS Office, and excellent communication abilities. This is a full-time role with an emphasis on flexibility in the workplace.

Benefits

25 days annual leave plus Bank Holidays

Corporate Gym Membership Discount

Cycle to Work Scheme

Life Assurance (4x salary)

Season Ticket Loan

Employee Referral Bonus Scheme

Employee Assistance Programme

Responsibilities

• Administer the preparation, organization, and delivery of training.
• Provide project administrative support using Word, Excel, and Outlook.
• Offer tech support for online training programmes.
• Communicate with stakeholders to ensure training meets their needs.
• Undertake event logistics including travel and bookings.

Skills

Good knowledge of MS Office applications (especially MS Teams)

Strong administration skills

Excellent communication and interpersonal skills

Ability to multi-task

Highly organized and can deal with tight deadlines

Confident and proactive

Keen eye for detail

Team player

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

About the role

Dods training is looking to hire a Project Assistant to support with the day-to-day management of training deliveries and offer administrative support to the UK training team. Dods Training under the umbrella of Total Politics offers high quality training through a variety of formats on a wide range of subjects including policy making, governance, leadership and management, communication skills and media handling.

Working as part of the Dods Training team you will be working on a range of training deliveries scaling from large long-term deliveries to one off online training courses across a variety of clients.

You will provide first class support to the Training project manager and Head of UK Training in the production and delivery of training events. This is a broad and varied position which will involve working with key stakeholders across multiple projects and training events including associate trainers, guest speakers, clients and delegates.

About Total Politics Group

Total Politics Group specialises in media events and training focused on politics, government and public policy. We believe in the value of expert insight and engagement.

With unique connections to key political and policy leaders across the UK, EU, USA and Mexico we are a trusted source of news, debate, insights and learning through our portfolio of media titles, leading events and training services.

What we are looking for

Dods training are looking for a Project Assistant on a permanent contract to work 5 days a week. The role will be predominantly based in the office located at Millbank Tower, London but will have the flexibility to work from home.

Our ideal candidate will have :

• Good knowledge of MS Office applications (especially MS Teams)
• Strong administration skills
• Ability to multi-task and work on a range of projects at any one time
• Excellent communication and interpersonal skills with the ability to communicate effectively at all levels
• Flexible, quick thinker, highly organised and can deal with tight deadlines and a demanding environment
• Confident and proactive, prepared to take a hands‑on approach
• A keen eye for detail and a good visual eye
• A team player
• Experience of working within a corporate / office environment

Key responsibilities

The candidate will work closely with the Head of UK Training and Project Manager supporting the team with all aspects of training delivery including:

• Administer the general preparation, organisation and delivery of training deliveries both online and face-to-face.
• Provide project administrative support as required – using Word, Excel, Outlook, data entry file maintenance and website updates.
• Offering tech support when required on online training programmes.
• Communicating with stakeholders when asked by PM to ensure that the training meets their needs and requirements to maintain and build good relationships.
• Assisting in the development and organisation of the Dods training database.
• Undertake and manage event logistics including travel, couriers, hotel bookings etc.
• Prepare event materials and support at training deliveries when required.
• Providing feedback data for the PM after each training delivery.

Whats in it for you

You will be joining an organisation with a wealth of experience. We are big on our people, our culture and our values. We always look to go the extra mile for our employees and provide internal and external training as well as career development and growth.

Employee Benefits

• 25 days annual leave plus Bank Holidays
• Corporate Gym Membership Discount
• Cycle to Work Scheme
• Life Assurance (4x salary)
• Season Ticket Loan
• Employee Referral Bonus Scheme
• Employee Assistance Programme

Equal Opportunities

At Total Politics Group we are committed to building a diverse, inclusive and equitable workplace where everyone feels respected, valued and empowered to thrive.

We actively welcome applications from individuals of all backgrounds, communities, identities and experiences – particularly those from groups that are typically underrepresented.

As an equal opportunities employer we do not discriminate on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation – in line with the Equality Act 2010.

Our commitment to diversity and inclusion includes :

• Ensuring fair, transparent and non‑discriminatory recruitment and employment practices.
• Fostering a workplace culture that celebrates inclusion and mutual respect.
• Making reasonable adjustments to support accessibility and remove barriers wherever possible.

We aim to be an organisation where everyone, regardless of background, has the opportunity to contribute, grow and succeed.

If you require any adjustments or support during the application process please don’t hesitate to let us know.

How to apply

If you are interested in the role please submit your application through our Company Careers Page: About – Total Politics.

The closing date for applications is Friday 14 November; however we may review applications and conduct interviews prior to this date where appropriate.

Key Skills

• Microsoft Office
• Microsoft Access
• Bluebeam
• Construction Experience
• Microsoft Outlook
• Microsoft Word
• Office Experience
• Microsoft PowerPoint
• Microsoft Excel
• Project Management Software
• Microsoft Project
• Administrative Experience

Employment Type: Full-Time

Department / Functional Area: Training

Experience: years

Vacancy: 1