Project Administrator / Project Support Officer (PSO)

Experis; England; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

A leading recruitment agency is seeking a Project Administrator / Project Support Officer for the NHS digital transformation programme in Southampton. The role involves providing high-quality administrative support, managing project documentation, and coordinating governance activities. Ideal candidates will have experience in project administration, especially within NHS or healthcare projects, along with strong organisational skills. The position offers a hybrid working model with full-time hours.

Qualifications

• Proven experience as a Project Administrator, PSO, or PMO Support.
• Experience with NHS or healthcare digital transformation projects.
• Strong organisational and planning skills.

Responsibilities

• Provide comprehensive administrative support to the Head of Programme.
• Maintain accurate project documentation including logs.
• Coordinate project governance activities and meetings.

Skills

Project Administration

NHS or healthcare digital projects

Organisational skills

Communication skills

Microsoft Office 365

Attention to detail

Collaborative teamwork

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

SharePoint

Microsoft Teams

Job description

Job Title: Project Administrator / Project Support Officer (PSO)

Location: Southampton - Hybrid
Contract Type: Contract Role
Hours: Full-time or 4 days per week
Reporting to: Head of Programme / Programme Manager

This role is a contract position and will require onsite work in Southampton, the client will not offer a fully remote role.

About the Role

We are seeking an experienced and proactive Project Administrator / Project Support Officer to join our NHS digital transformation programme. The successful candidate will play a key role in providing high-quality administrative and project support to the Head of Programme and wider programme team.

This is an exciting opportunity to be part of a dynamic, fast-paced digital environment delivering change that improves patient outcomes and supports modernisation across the NHS.

Key Responsibilities

• Provide comprehensive administrative and project support to the Head of Programme and project managers across multiple workstreams.

• Maintain accurate project documentation including risk and issue logs etc.

• Coordinate and support project governance activities, including scheduling, preparing papers for, and minuting programme and project board meetings.

• Assist in monitoring project progress against milestones and reporting on key deliverables.

• Support procurement, resource, and budget tracking in collaboration with the programme team.

• Manage document version control, configuration management, and SharePoint or MS Teams sites.

• Collate, analyse, and present project data for reports and dashboards.

• Liaise with internal and external stakeholders to ensure effective communication and information flow.

• Support onboarding of new team members and maintenance of project documentation standards.

• Contribute to continuous improvement of PMO and project delivery processes.

Essential Skills & Experience

• Proven experience as a Project Administrator, PSO, or PMO Support within a large and complex organisation.

• Previous experience working on NHS or healthcare digital / IT transformation projects would be of interest.

• Strong organisational and planning skills, with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office 365, particularly Excel, PowerPoint, Word, SharePoint, and Teams

• Attention to detail and a commitment to maintaining high‑quality documentation.

• Ability to work collaboratively across multi-disciplinary teams and with stakeholders at all levels.

Personal Attributes

• Highly organised, methodical, and proactive.

• Strong interpersonal skills with a collaborative approach.

• Comfortable working in a fast‑paced, evolving environment.