Project Administrator / Coordinator - Audio Visual

proAV Limited; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading integrated technology solutions provider is looking for a Project Administrator/Coordinator in London. The successful candidate will assist project managers, manage smaller projects, and coordinate resources effectively. The role demands excellent organizational and communication skills, along with the ability to work under pressure. Join a dynamic team dedicated to high-quality service delivery across global projects.

Qualifications

• Deliver under pressure with minimum supervision.
• Good oral and written communication skills.
• Experience of meeting targets and deadlines.

Responsibilities

• Maintain and support clients and their needs.
• Track and report overall project progress.
• Administer the project budget and track project costs.

Skills

Excellent organisational skills

Excellent customer service skills

Administration skills

Effective communication

Problem Solving

Teamwork

Job description

About The Role

Role Overview:

The role of the Project Administrator / Coordinator is to assist the project managers and teams by monitoring and implementing the framework for them to operate within.

This role also includes managing and Coordinating smaller projects, where it is not viable / economical to assign dedicated Project Managers.

The project Coordinator role will also include supporting Project Managers where necessary with Admin, client communication, such as email and telephone calls.

The Project Coordinator must be competent enough to co-ordinate project resources such as people, information, rooms and equipment both solely and as a support mechanism to the Project Managers.

Responsibilities

• Maintain and support clients and their needs
• Assisting in ensuring that projects are run in compliance with the Organisation s requirements
• Providing guidance and feedback to project teams
• Providing a general readily available interface between Client and the Business
• Managing and monitoring individual & collaborative work loads
• Maintaining and integrating project plans
• Tracking & reporting overall progress
• Administering the project budget and tracking project costs
• Planning & scheduling resources for a group of projects
• Monitoring resource utilisation
• Performing quality reviews
• Establishing and maintaining the project documentation library.
• Weekly updates to the Operations Manager for submission to the directors

Person Specification

• Excellent organisational skills
• Excellent customer service skills with a friendly and helpful approach
• Administration skills including typing and reporting using Office applications
• The ability to deliver under pressure with minimum supervision
• To communicate effectively with people at all levels
• Good oral and written communication skills with strong eye for detail
• A positive and enthusiastic approach to delivering the role
• Experience of meeting targets and deadlines and working under pressure
• Problem Solving
• Able to work well within a team
• Self-Management / Communication / Planning/Organising

About Us

proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24/7/365 support to enhance global collaboration and empower your world of communication.

From reviewing technology to integration to post-deployment support, you re in safe hands when you trust your AV and UC to proAV.

We are recognised as one of the AV industry s most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open.

From our state-of-the-art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients business-critical AV systems architecture, products and technologies 24/7/365.

Equal Opportunities

proAV are an equal opportunities employer, committed to promoting diversity and inclusion in the workplace and for job applicants, and are encouraged regardless of age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We aim to create a working environment in which all individuals can make best use of their skills, free from discrimination or harassment, and that we understand, recognise, respect and value differences so that all decisions are based upon merit. The principals of non-discrimination and equality of opportunity, diversity and inclusion also apply to the way in which we treat visitors, clients, customers, suppliers, and workers.