Project Administrator (Accountant)

Stantec; Reading; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global engineering consultancy in Reading is seeking a motivated Project Administrator to manage financial aspects of various projects. Responsibilities include ensuring accurate project setup and invoicing, collaborating with project managers for financial integrity, and preparing necessary documentation. Ideal candidates should have project accounting knowledge, analytical skills, and proficiency in Oracle and Microsoft Office tools. This role offers an opportunity to significantly impact project delivery and maintain strong relationships across teams.

Qualifications

• Prior project accounting knowledge gained through experience or education.
• Strong analytical, numerical, and problem-solving skills.
• High attention to detail, solid organisational skills, and ability to meet deadlines.

Responsibilities

• Manage a portfolio of projects, ensuring accurate transactions and invoicing.
• Collaborate closely with Project Managers to maintain financial integrity.
• Prepare project setup and budget change documentation.

Skills

Project accounting knowledge

Strong analytical skills

Excellent communication skills

Customer-focused mindset

Attention to detail

Organisational skills

Tools

Oracle

Excel

Word

Teams

Outlook

Job description

Are you ready to take ownership of the financial management of exciting projects and make a real impact? At Stantec, we're looking for a motivated Project Administrator to join our team and support the delivery of projects across their full lifecycle.

• Manage a portfolio of projects, ensuring accurate setup, transactions, invoicing, and closure in line with Stantec's policies.
• Collaborate closely with Project Managers to maintain financial integrity, revenue recognition, and cost control.
• Prepare project setup and budget change documentation, ensuring compliance with contracts and SOX controls.
• Ensure projects are correctly established in Oracle with approved values, billing rates, and revenue recognition.
• Partner with PMs and PMAs to generate and issue client invoices, maintaining billing files and compliance.
• Work with Stantec's RNet finance team in Pune, India to ensure timely and accurate task delivery.
• Support project performance reviews, subcontract tracking, progress reporting, audits, and financial analysis.
• Monitor accounts receivable and aged WIP, supporting transparency and collections.
• Ensure timely project close-out procedures and rate table updates.
• Provide excellent customer service and build strong relationships across project and finance teams.
• Support senior finance colleagues with internal and external audits.

About You

You will have prior project accounting knowledge gained through experience or education, along with strong analytical, numerical, and problem‑solving skills. You will possess excellent communication skills (written and oral) with a customer‑focused mindset and have a high attention to detail, strong organisational skills, and ability to meet deadlines. You will have solid computer skills (Excel, Word, Teams, Outlook) and experience of Oracle and SOX would be advantageous.

About Stantec