Project Administrator

Capula; Stone; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading systems integration firm in the UK is seeking an Administrator to support various teams and manage critical documentation. The role requires strong organisational skills, attention to detail, and confident interpersonal communication. Candidates should be self-motivated and flexible, with proven administration experience. The company values diversity and aims to create an inclusive workplace, offering competitive benefits including 28 days holiday, flexible working, and private healthcare.

Benefits

28 days holiday + bank holidays

Flexible working

Pension

Life assurance

Private healthcare

Salary sacrifice programme

Mental health assistance programme

Cycle to work scheme

Green car scheme

Qualifications

• Proven administration experience required.
• Strong organisational skills with attention to detail.
• Confident interpersonal skills to manage various tasks.

Responsibilities

• Support production of site packs and manage correspondence.
• Maintain documentation and transmittal records.
• Provide reception cover and general administrative support.

Skills

Proven administration experience

Strong organisational skills

Confident interpersonal skills

Attention to detail

Knowledge of Word, Excel, Outlook

Job description

🚀 We’re Hiring: Administrator | Capula (Part of the Dalkia Group)

With operational technology and digital transformation at our core, Capula has spent decades leading the way in advanced system integration — optimising efficiency and delivering performance at scale across some of the UK’s most highly regulated industries. From energy and nuclear to renewables and manufacturing, our teams deliver critical projects that shape the future.

We’re also deeply committed to creating an inclusive, equitable workplace where diversity is celebrated. We welcome applications from individuals of minority backgrounds, underrepresented groups and those with disabilities. Everyone deserves the opportunity to thrive.

✨ The Role

We’re looking for a proactive, organised and adaptable Administrator who’s happy to get involved across different teams and support a busy department. This role also includes providing reception cover, so confidence with people and a friendly approach are key.

🛠️ What You’ll Be Doing

• Supporting the production of site packs (printing, folding drawings)
• Managing customer correspondence, archiving documentation and tracking emails
• Handling drawings to/from the shop floor, despatch notes and courier handovers
• Sending documentation to customers and maintaining transmittal records
• Maintaining paper and electronic records, databases and spreadsheets
• Ensuring project documentation meets QA standards
• Chasing outstanding documentation
• Booking travel
• General admin: typing, shredding, stationery ordering, printer maintenance, post distribution
• Reception cover, including answering calls, Setting up and clearing refreshments for meetings administration responsibilities, document control tasks, reception support duties

✔️ What We’re Looking For

• Proven administration experience
• Strong organisational skills and attention to detail
• Confident interpersonal skills and willingness to challenge when needed
• Good working knowledge of Word, Excel, Outlook and databases

Personal Qualities

• Able to work under pressure and juggle multiple demands
• Self‑motivated and proactive
• Flexible when needed
• Comfortable meeting and greeting visitors
• Professional telephone manner
• essential admin skills

🎁 What You’ll Get

• 28 days holiday + bank holidays
• Flexible working
• Pension
• Life assurance
• Private healthcare
• Salary sacrifice programme
• Mental health assistance programme
• Cycle to work scheme
• Green car scheme

If this sounds like the right fit for you, we’d love to hear from you. Apply below or email [e-mail] with your CV and cover letter, quoting the job reference.