Project Administrator

Yunex GmbH; Poole; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading transport solutions company in Poole is seeking a qualified professional to manage the workflow of customer project orders. You will process orders in SAP and handle export documentation while ensuring compliance with exporting regulations. The ideal candidate has a strong understanding of exporting shipments and experience with SAP. This position offers a competitive salary, career development opportunities, and a flexible benefits package.

Benefits

Competitive base salary with an annual bonus

Continuous training and learning opportunities

26 days of holiday, increasing to 29

37.5-hour working week plus paid overtime

Excellent pension with matching contributions

Flexible benefits package

Qualifications

• Good general understanding of exporting shipments.
• Understanding of GB export customs clearance formalities processes.
• Knowledge of shipping incoterms.
• Strong general understanding of SAP.

Responsibilities

• Manage workflow of customers project orders issued from the internal tendering team.
• Process orders in SAP.
• Raise purchase/framework orders for logistics partners.
• Organise and manage the process to obtain letter of credits.
• Maintain comprehensive shipping records and update the export register.
• Organise FCA freight collections and imports to GB.

Skills

Good general understanding of exporting shipments

Understanding of GB export customs clearance formalities processes

Knowledge of shipping incoterms

Strong general understanding of SAP

Tools

SAP

Microsoft Excel

Microsoft Word

Job description

Responsibilities

• Manage workflow of customers project orders issued from the internal tendering team
• Process orders in SAP (sales orders)
• Order directly from suppliers for ancillary equipment as and when required for customer projects (external suppliers)
• Raise purchase/framework orders for logistics partners
• Raise shipping documentation (GAI, Packing list) for export shipments
• Organise and manage the process to obtain letter of credits and certificate of origin from the Chamber of Commerce
• Maintain comprehensive shipping records and update the export register (including project cost allocations)
• Organise FCA freight collections and imports to GB from suppliers/customers as and when required
• Obtain freight quotations for business stakeholders from our approved logistics partners
• Issue clearance instructions to export customs brokers; obtain copies of the export declarations and check for accuracy
• Maintain good communication and organisational skills (internal /external customers)
• Produce monthly forecasting reports for the business (when the project customers payments are due)
• Invoice customers for project associated costs
• Be familiar with using SAP, Microsoft Excel and Microsoft Word
• Work independently and in a time‑critical environment as the point of contact for all project export shipments, self‑managing workload and priorities
• Organise ad‑hoc repair shipments, either being collected or returned to the customer
• Act as the customer's single point of contact to manage and process any queries
• Liaise with all internal teams, customs brokers and freight forwarders as necessary

Qualifications & Skills

• Good general understanding of exporting shipments
• Understanding of GB export customs clearance formalities processes
• Knowledge of shipping incoterms
• Strong general understanding of SAP

Company Overview

At Yunex Traffic, we launch cities into the future with forward‑looking infrastructure and transport solutions, making mobility safer, more efficient and more sustainable for all.

We are a global leader in intelligent transport systems with more than 3,500 passionate employees who pioneer, develop, create, install and maintain innovative road traffic and mobility solutions all over the world. We make our roads smarter, safer and greener. The work we do enables cities, highways authorities and infrastructure operators to create a new world of mobility and makes cities more livable for everyone. Our solutions range from traffic lights, tolling solutions and tunnel management to software, AI applications and the intelligent networking of all road users. Become a Traffic Transformer and help us to continue transforming towns and cities all over the world.

Our Commitment

At Yunex Traffic, the uniqueness of our people is our strength. Our people are at the heart of what we do and every voice, perspective and contribution is valued. The future of mobility needs people who think down different tracks and we empower our people to transform cities all over the world. Join us and make a difference too. If we all thought the same, we would never think of anything new. That's why we recruit great minds from all walks of life. We embrace diversity and create what's right for the world by employing the people who live in it. We recognise that building a diverse workforce is critical to the success of our business. We strongly encourage applications from a diverse talent pool and welcome the opportunity to discuss flexibility requirements and workplace adjustments with all our applicants to encourage agile working and innovation.

Benefits

• Competitive base salary with an annual bonus
• Continuous training and learning opportunities to support career development
• 26 days of holiday, increasing up to 29 with length of service
• 37.5‑hour working week plus paid overtime and unsociable hours uplift
• Excellent pension, with matching contributions up to 10% of pensionable salary
• Flexible benefits package to suit your personal needs
• Investment in personal development and support for membership of professional institutions