Project Administrator

Chess Dynamics; Plymouth; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A technology company based in Plymouth is seeking a Project Administrator to support project management initiatives. The role involves coordination of projects, oversight of high-value contracts, and assisting with scheduling and documentation processes. Ideal candidates will possess strong organisational skills, proficiency in MS Project, and effective communication abilities. This position offers a full-time entry-level opportunity with a hybrid working arrangement.

Benefits

Group pension plan

Income protection scheme

Employee Assistance Programme

Life assurance policy

Company shares incentive plan

Gym membership discounts

Regular sports and social activities

Wellbeing initiatives

Free onsite car parking

Qualifications

• Ability to manage multiple tasks and prioritise effectively.
• Excellent verbal and written communication skills.
• An awareness of the project management role in an Engineering context.

Responsibilities

• Support the generation of a dashboard for project adherence.
• Assist to keep master schedules up to date.
• Manage action logs following Project Management Reviews.
• Process new contracts in MRP systems.
• Ensure timely closure of projects.

Skills

Organisational skills

Communication skills

Technical proficiency with MS Project

Attention to detail

Tools

MS Project

Microsoft Office Suite

Job description

Overview

Role: Project Administrator. The role is within the Project Management team and reports to the Programme Director. The Project Administrator will provide oversight and coordination of projects to ensure governance and assurance across the portfolio. Responsibilities include supporting projects from launch to closure, handling ad-hoc document submission, filing, and auditing for high-value contracts, and, when capacity exists, overseeing internal trials, demos or small research and development projects to develop core Project Management skills for career progression.

Responsibilities

• Support the generation of a dashboard for project adherence, including audits of artefacts and the change management process.
• Assist the project management team to keep master schedules up to date with progress and changes.
• Set up and manage action logs following Project Management Reviews.
• Ensure new contracts (to be executed as projects) are set up correctly in MRP systems and the PMO repository; process changes to contracts as they arise and coordinate timely invoicing with the finance team.
• Work closely with business functions to expedite milestones in line with contractual requirements.
• Responsible for the timely closure of projects, closing out actions, and ensuring appropriate handover activities are completed to get off contract.
• Assist the Project Scheduler with resource planning and reporting.
• Create and maintain a document register for auditing and document control where required.
• Handle all incoming and outgoing documents (where requested), ensuring records are up to date and traceable; create change requests.

Essential Skills & Experience

• Organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Excellent verbal and written communication skills to interact with team members and stakeholders.
• Technical proficiency with project management tools (MS Project) and Microsoft Office Suite.
• An awareness of the project management role within an Engineering and delivery environment.

Personal Attributes

• Demonstrates our company values of Teamwork, Integrity, Excellence and Courage.
• Methodical approach to project tasks with attention to detail.
• Ability to work independently when required.
• Flexible, conscientious, and diligent attitude.
• Excellent communication, interpersonal and written skills.
• Resilient and adaptable in all situations.

Work Life Balance

• 37.5 hour working week; lunchtime finishes on a Friday.
• Hybrid / flexible working arrangements.
• 28 days annual leave; Christmas closure; holiday purchasing scheme.

Benefits

• Group pension plan with matched contributions up to 5%.
• Income protection scheme.
• Employee Assistance Programme providing access to remote GP service, second opinion, mental health pathway and physiotherapy consultations.
• Life assurance policy including bereavement counselling and probate helpline.
• Company shares incentive plan and save as you earn scheme.
• Electric vehicle salary sacrifice scheme.
• Wellbeing initiatives and access to wellbeing app, with mental health support; regular activities across sites to support wellbeing.
• Regular sports and social activities; gym membership discounts.
• Reward platform with high street discounts and employee benefits.
• Recruitment referral bonus scheme; strong learning and development opportunities.
• Great working environment with free onsite car parking across all locations.

Security Clearance

Due to the nature of our business, staff must be able to obtain UK Security Clearance as a mandated requirement. If successful, you will need to provide proof of identity, employment history and right to work in the UK, along with proof of UK residency for at least five years.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Project Management and Information Technology
• Industries: Administrative and Support Services

Note: Referrals and location postings on this page are part of the company’s recruitment network. This description focuses on the Project Administrator role and its requirements.