Project Administrator

Northumbria Healthcare NHS Foundation Trust; Norwich; On-site; GBP 60,000 - 80,000; Full time

Job summary

A UK healthcare organization in Norwich is seeking an individual to facilitate communication and coordination across projects. You will maintain effective office systems and provide regular updates to stakeholders. The role requires proactive engagement and prioritization in administrative tasks. The position does not meet the visa eligibility requirements, thus sponsorship is not available.

Responsibilities

• Create and maintain efficient office systems for projects.
• Handle phone calls and messages for the department.
• Participate in internal/external auditing and evaluations.
• Conduct research and distribute findings as required.
• Input data accurately into databases and spreadsheets.
• Organize meetings, set agendas, and take minutes.
• Produce documents using Microsoft Office features.
• Assist in preparing reports and presentations.

Job description

Overview

To facilitate effective communication and coordination of activities between all of those involved in the project/process development via telephone, meetings, and visits, written and verbal correspondence. To provide regular project/process updates to programme leads and external stakeholders. To develop and maintain effective communications internally and externally, to foster excellent working relationships with a wide range of colleagues and stakeholders involved in the projects/processes. To use initiative and work autonomously, operating effectively in the absence of the line Manager to ensure the effective prioritisation and completion of project and process related tasks.

Responsibilities

• To create, develop and maintain efficient and effective office systems essential for the smooth running of the projects/processes.
• To take telephone calls for others in the department when they are out and to use their initiative when dealing with phone calls and messages.
• To be involved in internal/external auditing and project/process evaluation as required.
• To undertake research regarding the projects/processes, and to distribute as required.
• To provide accurate and timely data input into databases and/or relevant spreadsheets.
• To organise and attend meetings as necessary, set agendas and take minutes as required including planning in advance.
• To use the full range of features within Microsoft Office to produce spreadsheets, letters, reports and other documents as required.
• To assist with the preparation of reports and presentations for the projects/processes.
• To facilitate effective communication and coordination of activities between all of those involved in the project/process development via telephone, meetings, and visits, written and verbal correspondence.
• To provide regular project/process updates to programme leads and external stakeholders.
• To develop and maintain effective communications internally and externally, to foster excellent working relationships with a wide range of colleagues and stakeholders involved in the projects/processes.
• To use initiative and work autonomously, operating effectively in the absence of the line Manager to ensure the effective prioritisation and completion of project and process related tasks.

Important information

Please note that this advertised position, which is part of occupation code 4159 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.