Project Administrator

TribePost Ltd; Milton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading company in optical communications is looking for a proactive Project Administrator to support the Project Management team in Cambridge. This role involves administrative support, project planning, cost tracking, and communication coordination. Candidates should have experience in administrative roles and strong organisational skills. The position offers a competitive salary, excellent benefits, and opportunities for professional development within an entrepreneurial culture.

Benefits

Health Shield

Life Assurance – 4x Yearly Salary

Non-Contributory Pension (8%)

Cycle to Work Scheme

Opt in to Private Medical

Free Parking

25 Days Holiday + 8 Bank Holidays + 1 Company Day at Christmas

Qualifications

• Previous experience in an administrative or project support role.
• Ability to work on-site in Cambridge office.
• Self-motivated with a proactive approach to handling tasks.

Responsibilities

• Assist in preparing and coordinating project plans and budgets.
• Manage project data, including timesheets and forecasts.
• Support Project Managers with change requests and re-planning.

Skills

Organisational skills

Microsoft Office proficiency

Communication skills

Problem-solving

Job description

Huber+Suhner Polatis are now recruiting for a Project Administrator!

Project Administrator

Location: Cambridge, Cambridgeshire, CB4 0WN
Salary: Competitive Salary, DOE + Excellent Benefits
Contract: Full time, Permanent
Benefits: Health Shield, Life Assurance – 4x Yearly Salary, Non-Contributory Pension (8%), Cycle to Work Scheme, Opt in to Private Medical, Free Parking, 25 Days Holiday + 8 Bank Holidays + 1 Company Day at Christmas

Huber+Suhner produce market-leading optical circuit switches for advanced fibre optic communications networks.

The programme management team works across the business to deliver product design, software release, and process improvement projects in the UK and Poland.

The team are responsible for ensuring that scope, cost, and schedule are delivered to target and projects are managed in accordance with Huber+Suhner processes.

We are looking for a highly organised and proactive Project Administrator to join our team in Cambridge.

In this role, you will provide essential administrative support to our Project Management team, ensuring smooth planning, execution, and delivery of projects across the business.

Your work will enable Project Managers to focus on achieving project objectives by maintaining documentation, tracking costs, and coordinating communication.

You’ll collaborate across teams to drive innovation and ensure product excellence.

As our Project Administrator you will be responsible for:

• Assisting in preparing and coordinating project plans and budgets.
• Collating resource and budget requirements for new project setups.
• Collecting and managing project data, including timesheets and forecasts.
• Tracking and maintaining project costs, validate against budgets, and raise purchase orders.
• Updating cost tracking documents for monthly reporting to Finance.
• Supporting Project Managers with change requests, re-planning, and re-baselining.
• Organising meetings, prepare presentations, and track milestones.
• Coordinating with Finance for accurate invoicing and payment processing.
• Contributing to process improvements and streamlined workflows.

What We’re Looking For

• Previous experience in an administrative or project support role.
• Proficiency in Microsoft Office tools.
• Strong organisational and time management skills.
• Self-motivated with a proactive approach to problem-solving.
• Excellent verbal and written communication skills.
• Ability to remain calm under pressure and handle confidential information.
• Team player with the ability to work independently.
• Ability to work on-site in our Cambridge office.

It would be great if you had:

• Interest in Project Management.
• Experience in an engineering environment.
• Contribution to continuous improvement initiatives.

We aim to be the employer of choice, offering a market-leading remuneration package that reflects your skills and experience. Our entrepreneurial and collaborative culture supports your professional development and career growth.

Registered Office: 36B Speirs Wharf, Port Dundas, Glasgow, G4 9TG

Company Reg No. - SC372990 | VAT Reg No. - GB986160980