Project Administrator

Andy File Associates Ltd; Melton; On-site; GBP 28,000 - 35,000; Full time

Job summary

A recruitment agency is seeking a Project Administrator in Melton, East Yorkshire. The ideal candidate will manage project documentation, support logistics, and ensure financial accuracy in invoicing. Previous project coordination experience required. Competitive salary ranges from £28,000 to £35,000, along with 25 days vacation plus stats. Flexible work hours from Monday to Friday.

Benefits

25 days plus stats

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Qualifications

• Previous experience in project coordination, supply chain, or administrative role.
• Experience managing international shipments or logistics arrangements is an advantage.

Responsibilities

• Support the smooth delivery of projects through documentation and coordination.
• Prepare project documentation and liaise with clients.
• Assist with invoicing and job costing.

Skills

High attention to detail

Excellent communication skills

Time and task management

Competent in Microsoft programs

Problem-solving ability

Education

Further or higher education with emphasis on communication

Tools

CRM systems

Spreadsheets

Job description

Project Administrator

Andy File Associates Limited are working as a recruitment agency on behalf of our client with regards this permanent vacancy

Location: Melton, East Yorkshire

Hours: monday to thursday 07:30 to 16:30 , 16:00pm on friday.

Salary: £28,000 - £35,000

Andy File Associates are working closely with a company in East Yorkshire who deliver industry-leading pedestrian safety solutions, from polymer barriers to projected walkways, designed to keep people protected, clearly segregated and your site fully compliant.

Responsibilities

Responsible for supporting the smooth delivery of projects through efficient coordination of documentation, procurement, logistics, and client communication.

Role Description

• Preparing Project Documentation (RAMS, Install Packs, Gantt Charts)
• Supply Chain Coordinators Duties
• Invoicing and Job Costing
• Coordinating International and Domestic deliveries *

• Assist with install dates
• Client/contractor queries
• Artwork brief preparation
• Assist on site surveysArrange collection/deliveries on FFO (barriers/PJS)
• General Administration and Data base Planning

• Raise Pos for FFO/Consultancy orders
• Check orders Received on time and in full within budget
• Updating job tracker and Hubspot
• Quality check invoice and order informationAssist Project Manager with MPM/Alis Tech and install quotesDispatch orders
• Assist Project Manager with Supplier Questionnaires
• Assist Project Manager with RAMS and NDAs
• Visiting suppliers
• Assist Project Manager with delivery of FFO projects

Performance Objectives

• Documentation and Compliance
• Financial Accuracy and Invoicing
• To respond to all client calls & emails within 1 hours of their communication
• Maintain a high level of customer service to all customers and prospects at all times

Experience

• Previous experience in a project coordination, supply chain, or administrative role
• Experience in using CRM systems , spread sheets and job tracking systems
• Experience managing international shipments, imports/exports, or logistics arrangements would be an advantage.
• Experience liaising with clients and subcontractors to coordinate work schedules

Skills

• High attention to detail
• Application of Time and Task Management skills
• Excellent communication skills and the ability to navigate conversations during all interactions with customers in a commercial way
• Competent in using Microsoft programs (PowerPoint, Word, Excel)
• Basic understanding of procurement processes, stock control, and logistics
• Problem-solving and decision-making ability under time pressure

Qualifications

A good standard of education, ideally further or higher education level with particularly emphasis on written and oral communication skills

Personal Qualities

• To be positive with colleagues, suppliers and customers
• An enthusiastic commitment to our culture of continuous improvement
• Imparting fresh energy to our customers
• Willingness to learn and take in new ideas (including knowledge of Lean Principles)
• Highly organised, methodical, and reliable
• Calm under pressure and adaptable to changing priorities
• Strong sense of responsibility and accountability

25 days plus stats

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