Project Administrator

Sweco; Leeds; Hybrid; GBP 22,000 - 30,000; Part time

Benefits offered by this job

Flexible and hybrid working (Flexworks

Pension contribution

Life Assurance

Discretionary Annual Bonus Scheme

Cycle2Work Scheme

Employee Assistance Programme

Employee discounts via Sweco Benefit

Tree planting

Job summary

Sweco in Leeds is seeking a motivated Project Administrator to join our Project Support team. The role can be part-time or full-time, with a minimum of three days per week in the office and pro rata hours for part-time candidates.

You will support Infrastructure and Environment projects by managing project data in Deltek Maconomy and maintaining detailed Excel reports, while providing timely financial analysis and a professional service to PMs and clients.

Qualifications

• Experience with financial project management systems.
• Strong work ethic and people-focused mindset.
• Ability to follow processes and multitask.
• Excellent communication skills.
• Proficient in Microsoft Excel.

Responsibilities

• Set up and update projects in Deltek Maconomy and ensure accurate financial data.
• Maintain detailed Excel reports on project progress.
• Provide financial analysis to project managers.
• Support adherence to processes such as project reviews and billing.
• Manage client feedback forums, audits, and month-end procedures.
• Coordinate invoicing and payment applications with PMs.
• Collaborate with Project Support and Team Managers on project performance.
• Contribute to the Project Support Community.

Skills

Excel

Financial analysis

Multitasking

Communication

Project administration

Tools

Deltek Maconomy

Job description

We are currently looking for a talented and motivated Project Administrator to join our Project Support team in Leeds. This role can be worked on either a part time or full-time basis, with a minimum of 3 days per week in the office (pro rata'd for part time) and the option of adjusted start and finish times.

This role supports projects in our Infrastructure and Environment division by providing timely, efficient and professional project administration support to Project Managers using our financial system Deltek Maconomy and other company databases.

What does the role involve?

The Project Administrator Will Be Responsible For

• Setting up and updating projects in the financial system, ensuring the system reflects the latest financial position by liaising with Project Managers.
• Maintaining detailed Microsoft Excel reports on project progress, and responsibility for communicating the data to the wider teams
• Providing financial analysis and problem-solving skills to Project Managers to aid the more cohesive running of their projects
• Supporting and facilitating the adherence to agreed processes and procedures, such as project reviews and billing schedules
• Controlling key administrative responsibilities, such as our client feedback forum, project audits and month end procedures
• Liaising with Project Managers to ensure invoices and applications for payment are issued in a timely manner.
• Working with Project Support colleagues to ensure clients and technical colleagues receive a prompt, professional and efficient service.
• Working with Team Managers to provide overview of project performance and understanding of P&L results
• Acting as a key participant in the Project Support Community and working closely with other team members to provide a well-rounded service

To Be Successful In This Role You'll Possess an understanding of financial project management system, a strong work ethic, a people focused mindset and the ability to follow process and multitask. A support role like this means being a key point of contact for many, so strong communication skills will be important for our ideal candidate. You will need a good level of skill in Microsoft Excel, but additional training can and will be provided if successful.

What’s in it for you?

Working at Sweco you’ll experience an inclusive, friendly and flexible working environment where colleagues are encouraged to grow and develop. A meaningful job where you’ll help to transform society by being a trusted consultant to our internal project teams.

If you believe you have the skill set required, are keen to join a business with genuine opportunities for career progression, then we’d love to hear from you.

Let’s transform society together at Sweco!

Employee Benefits

• Flexible and hybrid working (Flexworks Policy)
• Competitive pension contribution
• Life Assurance
• Allowance towards Permanent Health Insurance
• Discretionary Annual Bonus Scheme
• Payment of two relevant professional subscriptions
• 25 days holiday plus bank holidays (with the option to purchase up to 5 additional days per year)
• Cycle2Work Scheme
• Employee Assistance Programme (wellbeing, mental health, financial and work advice)
• Employee discounts via Sweco Benefit Select (Faircare)
• We plant a tree for all new starters!

About Us

Transforming society together, we're planning and designing sustainable communities and cities of the future.

Solving the great societal challenges of our time is more relevant, demanding and inspiring than ever before. At Sweco, we bring together experts with different perspectives and skills to develop solutions that address the challenges of urbanisation, harness the positive power of digitalisation and make societies more sustainable.

We offer our clients a combination of global expertise and local presence, adapted to their business and reality. Our ambition is to be our clients’ most relevant partner, working together to help them solve their challenges, today and into the future.

Sweco is committed to enabling all its colleagues to achieve a great balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning or other interests. We offer flexible start and finish times, part time and hybrid working options so that you can flex your hours around your day to day needs.

Equality, Diversity & Inclusion

It’s important to us that all our colleagues thrive at work - we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Sweco. We aim to promote equality, inclusivity and diversity for everyone.

Here at Sweco we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.

We have signed the Armed Forces Covenant to ensure those who serve or have served, and their families, are treated fairly. To find out more The Armed Forces Covenant - Our Commitments | Sweco UK.

We are an accredited Real Living Wage Employer which reflects our commitment to fair pay and support for all colleagues.

We are also proud to be a Disability Confident Committed employer, and will interview applicants covered by the Equality Act 2010 that opt into the guaranteed interview scheme on the application form and meet the minimum criteria for the role.

If I have a disability, can I get help (e.g. “reasonable adjustments”) with the application process?