Project Administrator

UBT; Hemel Hempstead; On-site; GBP 30,000; Full time

Job summary

A growing project management firm in Hemel Hempstead is seeking a Project Administrator to provide hands-on support for preconstruction and operational teams. The role is focused on assisting with project planning, coordination, and administrative tasks, ensuring smooth delivery of activities. Ideal candidates will have strong attention to detail and effective communication skills, contributing to a professional and precise environment while also supporting career growth in a values-led company.

Benefits

Salary of £30,000 plus Bonus

20 days holidays plus bank holidays

Support for charity work

Career growth opportunities

Qualifications

• Experience in assisting project teams with a focus on administrative support.
• Ability to manage project documentation and coordination tasks efficiently.
• Demonstrated organisational skills to balance routine tasks with project priorities.

Responsibilities

• Assist project delivery and preconstruction tasks.
• Prepare project documentation and manage updates.
• Support operational workflows and site activities.
• Act as a point of contact for project queries.

Skills

Attention to detail

Proactive mindset

Organisational skills

Effective communication

Job description

Are you a driven Administrator with experience in assisting project teams? If so, our client based in Hemel Hempstead wants to meet you.

We are looking for a Project Administrator to join our clients friendly team. This role provides hands‑on support to the preconstruction and operational teams. It focuses on assisting with project planning, coordination, and administrative tasks to ensure smooth delivery of preconstruction activities and operational processes.

Our client specialises in creating transformative environments for independent schools and educational institutions across the UK and internationally. Their clients are C‑suite group executives, Heads of schools, Deputy Heads, Bursars who expect clear, responsive communication and a process that respects their time and priorities. They are known for being professional, personable, and precise. That's where you come in.

What you will be doing:

Preconstruction Support

• Assist the Head of Project Delivery and Head of Preconstruction with day‑to‑day preconstruction tasks
• Prepare and maintain project documentation, drawings, and schedules
• Support tender preparation, including collating information and formatting submissions
• Manage updates to project tracking systems to ensure accurate progress reporting
• Liaise with suppliers and subcontractors to gather required information

Operational Coordination

• Provide administrative support for operational workflows and site activities
• Help organise project meetings, record minutes, and track action points
• Maintain accurate records of project milestones and compliance documentation
• Assist with resource planning and coordination between internal teams

Data and Reporting

• Compile and update project data for internal reporting and dashboards
• Monitor progress against timelines and flag potential delays
• Support the preparation of operational performance reports

Communication and Stakeholder Support

• Act as a point of contact for internal queries related to preconstruction and operations
• Communicate clearly and proactively with project managers, site teams, and external partners
• Ensure all documentation and systems remain accurate and up to date

Requirements

• Maintain high attention to detail in all documentation and reporting
• Balance routine administrative tasks with project‑specific priorities
• Approach responsibilities with professionalism, organisation, and a proactive mindset
• Support in driving efficiency and ensuring operational excellence

Benefits

Salary: £30,000 plus Bonus

Hours: 07:30 - 16:30 Monday - Friday

Holidays: 20 days + bank holidays (willing to match your current allowance).

Social Impact: Charity work is encouraged and supported without impacting your holiday allowance.

Career Growth: Join a values‑led, fast‑growing company with long‑term progression opportunities.

IND25