Project Administrator

WB Power Services Ltd; Heanor; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading generator specialist in Heanor is seeking a motivated Project Administrator to ensure the seamless coordination of project elements. The role requires effective management of administrative tasks, utilizing project scheduling tools, and supporting the projects team. Candidates should have strong organizational skills and previous experience in coordination or administration within a project or engineering environment. This position offers a supportive work atmosphere with opportunities for professional growth.

Benefits

25 Days holiday plus bank holidays

Private healthcare

Progression opportunities

Employee discount programme

Death in Service

Outstanding employee assistance programme

Qualifications

• Previous Coordinator or Administration experience is desirable.
• Experience in a project or engineering environment is preferred.
• Ability to manage multiple tasks effectively.

Responsibilities

• Assist in managing and controlling administrative tasks.
• Generate reports to update the project manager on project status.
• Facilitate engineer’s hotel bookings and other logistics.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in project scheduling tools

Document management

Tools

Protean

Job description

WBPS is now Rehlko!

About Rehlko

Rehlko is a global leader in power and energy resilience, with a heritage that spans over 100 years. Since launching the first modern generator, we have continually shaped the way the world powers homes, industries, and critical infrastructure.

Today, Rehlko’s product range includes engines, generators, power conversion systems, UPS, EV components, electrification solutions, microgrid controls, clean energy technologies, and more. Our expertise serves a diverse spectrum of customers worldwide, from OEMs to industrial, commercial, and residential sectors.

As part of this exciting growth, WB Power Services has now become Rehlko UK. This transition means we retain the strong, values‑led foundation of a family business, while being empowered by the scale, resources, and global vision of Rehlko. For our people, this means new opportunities, bigger projects, and a chance to shape the future of resilient, sustainable energy.

Project Administrator

WB Power Services are currently recruiting for a Project Administrator to work in our head office, in Heanor, Derbyshire. We are seeking a motivated Project Administrator to join our team and contribute to the successful execution of our projects. As a Project Administrator, you will be pivotal in ensuring the seamless coordination of various project elements.

WB Power Services is a leading generator specialist that provides solutions, maintenance, sales and hires to customers across the UK. We are a family-owned and run business and truly hold our values at the heart of everything we do, offering a unique and friendly place of work while maintaining the highest professional standards.

The Role

• Assist in managing and controlling administrative tasks.
• Ensure the effective control and updating of management systems.
• Utilize Protean for scheduling works & liaise with internal departments & WBPS engineers.
• Manage paperwork submission & document uploading.
• Collaborate with projects team colleagues, aiding & support as needed.
• Generate reports to update the projects manager on project status.
• Facilitate engineer’s hotel bookings, congestion charges, holidays, sickness, and expenses.
• Handle incoming calls & record the information.
• Monitor the receipt of ordered items.
• Attend weekly planning meetings to review current project status.

The Person

• Previous Coordinator or Administration experience is desirable.
• Preferably in a project or engineering environment.
• Confident with communicating via telephone, face-to-face and email.
• Excellent organisational skills and the ability to manage multiple tasks.
• Proficient in using Protean or similar project scheduling tools.
• Proficient in document management and reporting.
• Experience working in a fast‑paced environment.
• Attention to detail and a commitment to maintaining high standards.
• Resilient and tenacious in approach to work.
• The capability to deal with a variety of customers from different industries.

What we can offer you

• 25 Days holiday plus bank holidays
• Private healthcare
• Progression opportunities
• Employee discount programme
• Superb support network from the Line Manager and Supervisor
• Death in Service
• Outstanding employee assistance programme