Project Administrator

Scottish Government OGD Recruitment; Glasgow; On-site; GBP 22,000 - 30,000; Full time

Job summary

Scottish Government OGD Recruitment is seeking an Administrative Assistant to support Transport Scotland’s Major Projects Directorate. The role covers frontline contact, meeting organisation, travel bookings and processing payments for key road projects including the A9 Dualling, A96 and A83 Rest and Be Thankful.

You will maintain records, handle supplier invoices and ensure payments within policy while providing professional, proactive administrative support to multiple design teams.

Responsibilities

• Act as the initial point of contact for incoming telephone calls, mail and email correspondence, providing an initial response to enquiries and handling/signposting as appropriate.
• Organise a range of meetings/conferences including booking meeting rooms and ensure all IT equipment is provided.
• Arranging car hire and hospitality for colleagues and act as Requisitioner for any such orders through the Scottish Government’s electronic ordering and payment system.
• Book transport and accommodation as required.
• Recording, scanning, photocopying, processing and distributing as appropriate all mail coming into the Branch.
• Receive, log, record and electronically store invoices from our suppliers and ensure all accounts are paid within 10 working days of receipt in accordance with SG’s payment policy.
• Process land and other compensation related payments arising from the preparation and construction of major road infrastructure improvements and process payment in accordance with the relevant statutory timescales.
• Maintain the Branch’s records following Scottish Government information

Job description

Job description

The Administration team within the Major Projects Directorate of Transport Scotland is responsible for providing administrative support to three Design Teams regarding the design, assessment and promotion of a number of key infrastructure projects on the Motorway and Trunk Road Programme including the flagship A9 Dualling Programme, improvements to the A96 and the A83 Rest and be Thankful.

Responsibilities

• Act as the initial point of contact for incoming telephone calls, mail and email correspondence, providing an initial response to enquiries and handling/signposting as appropriate.
• Organise a range of meetings/conferences including booking meeting rooms and ensure all IT equipment is provided.
• Arranging car hire and hospitality for colleagues and act as Requisitioner for any such orders through the Scottish Government’s electronic ordering and payment system.
• Book transport and accommodation as required.
• Recording, scanning, photocopying, processing and distributing as appropriate all mail coming into the Branch.
• Receive, log, record and electronically store invoices from our suppliers and ensure all accounts are paid within 10 working days of receipt in accordance with SG’s payment policy.
• Process land and other compensation related payments arising from the preparation and construction of major road infrastructure improvements and process payment in accordance with the relevant statutory timescales.
• Maintain the Branch’s records following Scottish Government information