Project Administrator

Bigblue; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic construction services company in London is looking for a proactive Project / Office Administrator to support office and project operations. The ideal candidate will have strong organisational skills, experience in a project-based environment, and familiarity with SharePoint. This role involves administrative support, communication management, and inventory oversight.

Qualifications

• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Familiarity with construction or project-based environments is desirable.
• Experience with basic financial administration is preferred.

Responsibilities

• Provide administrative support to the Project Director and Construction teams.
• Prepare and distribute purchase orders.
• Manage and authorise timesheets for temporary staff.
• Handle incoming and outgoing communications.
• Maintain office supplies and manage inventory.

Skills

Organisational skills

Communication skills

Interpersonal skills

Multitasking

Team player

Independence

Tools

SharePoint

Job description

Project / Office Administrator - Immediate Start

Location: London

We’re looking for a proactive and highly organised Project / Office Administrator to join our team in central London. This is a dynamic role supporting both office operations and project delivery, offering a great opportunity to work closely with senior members of the team across construction, pre-contract and FF&E departments.

Key Responsibilities

• Provide administrative support to the Project Director, Pre-Contract Manager, and Construction & Furniture teams
• Prepare and distribute purchase orders
• Collate and verify purchase orders and subcontractor invoices
• Maintain up-to-date drawing folders and schedules on SharePoint and on-site
• Prepare site files and compile Operation & Maintenance Manuals (O&MMs)
• Coordinate building access for staff and suppliers
• Manage and authorise timesheets for temporary staff
• Track Client Variation Orders and liaise with the Accounts department
• Support general office administration, including reception duties and welcoming visitors
• Handle incoming and outgoing communications (calls, emails, letters, parcels)
• Maintain office supplies and manage inventory (stationery, equipment, site clothing)
• Share responsibilities with the current Project Administrator
• Provide diary and general PA support to the Founder as needed

Reporting to

Project Director / Construction Director

What We’re Looking For

• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• A team player who can also work independently
• Familiarity with construction or project-based environments (desirable)
• Experience with SharePoint and basic financial admin (preferred)

For more info apply with your CV or reach out - [e-mail]