Project Administrator

AmcoGiffen; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A key player in the rail and engineering sectors is recruiting a Project Administrator in Hayes, London. In this role, you will support a dynamic project team, manage documentation, and liaise with stakeholders. Candidates should have experience in a construction or engineering environment, with good communication and organizational skills. Competitive salary and benefits offered.

Benefits

25 days holiday plus bank holidays

Company pension scheme

Life insurance

Health cash plan

Qualifications

• Experience in administration within a construction or engineering environment.
• Good keyboard and PC skills.
• Ability to work under pressure to tight deadlines.

Responsibilities

• Assist in the planning and execution of electrical rail projects.
• Maintain and organize project documentation.
• Liaise between project managers, engineers, subcontractors, and clients.

Skills

Attention to detail

Communication skills

Organisational skills

Problem-solving

Tools

ProjectWise

Job description

Rail – CP7 Systems / Electrical

Location – Hayes, London

Introduction

Join AmcoGiffen, a leading player in the rail and engineering sectors, as a Project Administrator. This role offers an excellent opportunity to support a dynamic project team while taking on document control responsibilities for various high-profile, CP7 rail systems infrastructure projects across the South region.

About AmcoGiffen

AmcoGiffen has built a reputation for delivering innovative solutions and high-quality outcomes in some of the UK's critical infrastructure assets, including maintenance frameworks and capital delivery projects. Our expertise spans a wide range of services, from bridge reconstruction to environmental infrastructure maintenance.

The Role

The duties for this role involve working with the regional project team including senior management in our portfolio of works throughout the region, with duties including arranging meetings, producing minutes, compiling project packs, chasing documentation from designers / clients and uploading to Project Wise document control system for the controlled transmission and receipt of all documentation to and from Network Rail.

Day to day responsibilities will typically include but not be limited to:

• Project Coordination: Assist in the planning, coordination, and execution of electrical rail projects, ensuring timelines and budgets are adhered to.
• Documentation Management: Maintain and organise project documentation, including contracts, permits, and compliance records. contractors daily records time sheets
• Communication: Serve as a liaison between project managers, engineers, subcontractors, and clients to facilitate effective communication and collaboration.
• Compliance: Ensure all project activities comply with relevant health, safety, and environmental regulations.
• Procurement Support: Assist in the procurement of materials and equipment, ensuring timely delivery and cost-control.
• Reporting: Assist in preparation and distribution of regular project status reports, highlighting key milestones, risks, and issues.

Requirements

To excel in this position, you will have previous experience Administration in a construction / engineering and/or rail organisation. It may be beneficial for candidates to hold prior document control experience but these skills / responsibilities can be taught if prior experience is limited in this area.

• Applicant will ideally be proficient in the use of Network Rails ProjectWise CDE tool (not essential as training will be provided)
• Good keyboard / PC skills and the ability to work to tight deadlines and under pressure
• Good attention to detail and a professional and confident telephone manner
• Excellent communication and interpersonal skills
• Confident decision maker and problem solver
• Good planning and organisational skills
• Ability to liaise with managers to resolve issues
• Work with minimal supervision
• Efficient analysis and resolution of administration problems
• Demonstrate good reporting skills

In return

• Competitive annual salary negotiable dependant on experience
• 25 days holiday plus bank holidays (increasing with service)
• Company contributory Pension scheme
• Life Insurance
• Westfield Health Cash Plan & Westfield Rewards
• Generous Employee referral scheme
• Support and employee infrastructure embedded in the business as a platform for personal and professional development creating pathways for unrivalled career development and progression opportunities internally.
• Consistent learning opportunities
• A safe place to work
• Employee forum’s that provide a platform for having your voice heard

The Company

You will be joining a reputable and firmly established, engineering contractor operating nationally in rail, civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil, building, mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country, you will become part of our expert outfit.

AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail, power generation, electricity distribution, flood defence, aviation, waterways and much more.

Why AmcoGiffen?

We value collective expertise, but also the spark that one person can bring. As one of us, you can be you, because your individuality is an asset to our business and the communities in which we work and represent.

We are working hard as part of the civil engineering and construction industry, to improve diversity & inclusion. Our Diversity and inclusion journey at AmcoGiffen, is constantly evolving and is designed to break down barriers and promote the principles of a diverse workforce through multiple channels. This includes delivering training, raising awareness, regular forums and sharing our engagement calendar of activities and events to encourage participation at all levels throughout our organisation.

Diversity & Inclusion is embodied throughout our SPIRIT core Business values and lies at the heart of our culture of Safety, Professionalism, Innovation, Respect, Integrity and Teamwork.

AmcoGiffen is an Equal Opportunities Employer, offering challenging, worthwhile careers to everyone and is pro-actively committed to improving our understanding year on year to foster a diverse and inclusive environment for all employees as well as for the customers and communities in which we serve and operate within. It doesn’t matter to us what your age, disability, employment status, gender, health, marital status, sexual preference, membership or non-membership of a trade union, nationality, race, religion or social class are, or indeed any other personal characteristics not directly related to the relevant job. Anyone who meets the requirements of the job is eligible for employment with AmcoGiffen.

Health & Wellbeing

Operating from a people first perspective we support safety and wellbeing in the workplace as a priority. We have large number of colleagues that are trained and qualified mental health first aiders to support and listen where appropriate. We enrol all of the AmcoGiffen family onto an employee assistance programme which provides 24 hour, 7 days a week counselling and advice services.

Is AmcoGiffen your next career challenge? If so, apply now!

For more information or to arrange a private and confidential discussion about AmcoGiffen career opportunities, please contact our Recruitment Team:

[e-mail]

Recruitment Manager