Project Administrator

Emmerson Kitney Finance & Business Support; Cottingham; On-site; GBP 22,000 - 26,000; Full time

Job summary

A family-run business in Cottingham is seeking a Project Administrator to join their team. The role involves setting up projects, coordinating schedules, and managing financial administration. Ideal candidates will have strong attention to detail, good communication skills, and experience in a project coordination role. This position offers a competitive salary up to £26,000 and the opportunity to work closely with diverse teams in a dynamic environment.

Benefits

20 days annual leave plus bank holidays

Pension scheme

Parking

Qualifications

• Experience within a project administrator or coordination role.
• Experience within construction or facilities management is desirable but not essential.
• Competent with Excel.

Responsibilities

• Setting up new projects in internal systems, ensuring all documentation is accurate.
• Coordinating workloads and schedules for Project Managers.
• Managing purchase orders and financial admin.

Skills

Attention to detail

Strong communication skills

Proficiency in Excel

Ability to multitask

Collaborative teamwork

Job description

Job Title: Project Administrator
Job Types: Full time
Hours: Monday to Friday 8am-5pm (1-hour lunch)
Salary: Up to £26,000
Location: Cottingham

Benefits

20 days annual leave plus bank holidays, pension scheme, and parking

Overview

An exciting opportunity has arisen for a Project Administrator to join a well‑established family‑run business providing full‑service commercial fit‑outs and refurbishments across retail, healthcare, and other sectors. Known for delivering high‑quality under pressure, they have worked with clients such as Shake Shack, Nationwide Building Society, and the NHS.

Responsibilities

• Setting up new projects in internal systems, ensuring all documentation, details, and work orders are accurate and complete.
• Coordinating workloads and schedules, supporting Project Managers teams to plan tasks, allocate work, and maintain smooth workflow.
• Keeping project records up to date, including job statuses, RAMS, site files, client documents, and overall project progress.
• Managing purchase orders and financial admin, tracking costs, preparing invoicing information, and reconciling project spend.
• Communicating with internal teams, clients, and suppliers to share updates, clarify details, and ensure everyone stays aligned.
• Supporting reporting and continuous improvement, producing status and utilisation reports and helping refine processes and templates.

Requirements

• Experience within a project administrator or coordination role.
• Experience within construction or facilities management is desirable but not essential.
• Competent with Excel.
• Proactive and methodical with high attention to detail.
• Strong communication skills, as you’ll liaise with suppliers, employees, and other departments.
• Collaborative, supportive, and able to work closely with others as needed.
• Comfortable juggling multiple tasks and meeting deadlines in a fast‑paced environment.
• Experience with using Evolution System is desirable but not essential.

This Project Administrator role offers the chance to be at the heart of a growing team, supporting critical projects and contributing to the smooth running of a busy, varied, and fast‑paced environment.

Please apply by following the directions on the website. Alternatively, for more information and a full outline of the role, call Stevie Moss.

While we endeavour to respond to every applicant personally, on occasion this is not always possible. If you have not heard back within 7 days of applying, please consider your application unsuccessful.