Project Administrator

St George's University Hospitals; City of Westminster; On-site; GBP 32,000 - 46,000; Full time

Job summary

St George's University Hospitals is seeking an experienced administrator to provide high-quality PMO and project support across the Deputy CEO Department, helping delivery of transformation, integration and improvement priorities.

You will coordinate governance meetings, maintain programme documentation, track actions and milestones, and support reporting to ensure programmes stay on track within the gesh Transformation Portfolio and CSSGs.

Qualifications

• Provide high-quality organisational, administrative and project support across the Deputy CEO Department, including the Group PMO and gesh Transformation Portfolio.
• Provide dedicated project and programme support to identified transformation programmes and associated CSSGs.
• Support the delivery of transformation, cost improvement, financial recovery, strategic and business planning priorities.
• Provide day-to-day coordination of programme and project activities, including governance meetings, diary management, forward planning, action tracking and maintaining project and programme plans.
• Service relevant programme boards, governance forums and working groups, including scheduling meetings, coordinating agendas and papers, taking minutes, maintaining action logs and following up agreed actions.
• Maintain accurate and up-to-date programme and project documentation, including plans, reports, risk and issue logs, decision and action logs, ensuring appropriate governance, version control and record keeping.
• Support programme reporting by coordinating and collating updates on milestones, deliverables, risks, issues, dependencies and actions, escalating exceptions to the appropriate programme or PMO lead.
• Context: St George's, Epsom and St Helier University Hospitals serves four million people in SW London and NE Surrey.

Responsibilities

• Provide high-quality organisational, administrative and project support across the Deputy CEO Department, including the Group PMO and gesh Transformation Portfolio.
• Provide dedicated project and programme support to identified transformation programmes and associated CSSGs.
• Support the delivery of transformation, cost improvement, financial recovery, strategic and business planning priorities.
• Provide day-to-day coordination of programme and project activities, including governance meetings, diary management, forward planning, action tracking and maintaining project and programme plans.
• Service relevant programme boards, governance forums and working groups, including scheduling meetings, coordinating agendas and papers, taking minutes, maintaining action logs and following up agreed actions.
• Maintain accurate and up-to-date programme and project documentation, including plans, reports, risk and issue logs, decision and action logs, ensuring appropriate governance, version control and record keeping.
• Support programme reporting by coordinating and collating updates on milestones, deliverables, risks, issues, dependencies and actions, escalating exceptions to the appropriate programme or PMO lead.

Job description

Reporting to the Group PMO Support Lead, the post holder will provide high-quality administrative and project support to programme and project leads across the Deputy CEO Department, supporting the delivery of Group strategy, transformation, integration and improvement priorities. The post holder will provide dedicated support to identified programmes within the gesh Transformation Portfolio and associated Clinical Strategy and Standards Groups (CSSGs), alongside wider administrative and operational support across the Deputy CEO Department. The role will actively support effective programme and project delivery through coordination of meetings and governance activities, maintenance of programme and project documentation, monitoring and follow-up of actions and milestones, and supporting reporting and other activities required to keep programmes and projects on track for delivery.

• Provide high-quality organisational, administrative and project support across the Deputy CEO Department, including the Group PMO and gesh Transformation Portfolio.
• Provide dedicated project and programme support to identified transformation programmes and associated Clinical Strategy and Standards Groups (CSSGs).
• Support the delivery of transformation, cost improvement, financial recovery, strategic and business planning priorities.
• Provide day-to-day coordination of programme and project activities, including governance meetings, diary management, forward planning, action tracking and maintaining project and programme plans.
• Service relevant programme boards, governance forums and working groups, including scheduling meetings, coordinating agendas and papers, taking minutes, maintaining action logs and following up agreed actions.
• Maintain accurate and up-to-date programme and project documentation, including plans, reports, risk and issue logs, decision and action logs, ensuring appropriate governance, version control and record keeping.
• Support programme reporting by coordinating and collating updates on milestones, deliverables, risks, issues, dependencies and actions, escalating exceptions to the appropriate programme or PMO lead.
  St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey.Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
• After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.