Project Administrator

Wolviston Management Services; Billingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A project management support company located in Billingham is looking for a Project Administrator to provide essential administrative support within project teams. The role requires strong organisational skills, attention to detail, and proficiency in Microsoft Office, particularly Excel. Responsibilities include managing documentation, coordinating meetings, and supporting HR processes. Candidates should have proven experience in project administration and possess excellent communication skills. This position is crucial for ensuring the efficient operation of live projects.

Qualifications

• Proven experience in a site-based or project administration role.
• Highly organised with exceptional attention to detail.
• Strong communication skills with the ability to liaise effectively across teams.

Responsibilities

• Deliver accurate, timely, and well-organised administrative support across all aspects of the project lifecycle.
• Assist with HR and training documentation as required.
• Collate weekly site hours and prepare Excel-based timesheet workbooks.

Skills

Attention to detail

Organisation

Microsoft Office proficiency

Communication skills

Multi-tasking

Tools

Excel

Word

Job description

Project Administrator

Wolviston Management Services are delighted to be supporting our client in the appointment of a Project Administrator to join their project team on site.

This is a key support role within a live project environment, providing comprehensive administrative and coordination support to Project Managers, Site Supervisors and wider operational teams. The position plays a vital part in ensuring projects run efficiently, compliantly and to the highest standards.

The Role

As Project Administrator, you will be responsible for delivering accurate, timely and well‑organised administrative support across all aspects of the project lifecycle. You will act as a central point of coordination for documentation, timesheets, reporting, meetings and site records, ensuring effective communication across departments and with clients.

Working in a fast‑paced, safety‑critical environment, attention to detail, organisation and professionalism are essential.

Health, Safety, Environment & Quality

• Ensure compliance with all company and project safety, health, environmental and quality procedures
• Support SHEQ processes, including action and observation registers
• Assist with daily site inspections, diaries and related documentation

Project & Site Administration

• Provide general office administration including typing, filing, photocopying and record management
• Maintain accurate site records and internal server / client SharePoint documentation

Manage department documentation control and filing systems

• Ensure cross‑departmental communication is effective and accurate

Timesheets & Reporting

• Collate weekly site hours and prepare Excel‑based timesheet workbooks
• Submit timesheets in line with internal procedures and deadlines
• Assist Project Managers with weekly and monthly project reports for client submission
• Maintain accurate project, plant and cost codes for correct allocation and reporting

Meetings & Coordination

• Arrange and support weekly and monthly internal and external meetings
• Collate agendas, minutes, reports and presentations
• Maintain a daily diary for submission to the line manager

HR & Training Support

• Assist with HR and training documentation as required
• Support site inductions for new starters and visitors, maintaining induction spreadsheets
• Assist with new starter documentation, including starter packs, contracts and role information
• Support uploading of holiday and absence forms

Additional Duties

Assist with site QA and TQ documentation

• Support site waste tracking, including collation of tickets and duty of care notes

Other Core Administrative Support

• Provide day‑to‑day administrative support to Site Supervisors and Operations Support teams

About You

• Proven experience in a site‑based or project administration role
• Highly organised with exceptional attention to detail
• Confident using Microsoft Office, particularly Excel and Word
• Comfortable working in a busy, multi‑disciplinary project environment
• Strong communication skills with the ability to liaise effectively across teams
• Proactive, reliable and able to manage multiple priorities