Project Administration Coordinator

Chalk Creatives; Emsworth; On-site; GBP 40,000 - 60,000; Full time

Job summary

A creative project management company in Emsworth seeks an FF&E Project Administrator to support Project Managers and Coordinators. The ideal candidate will have strong organisational and communication skills, manage procurement, and assist with client communication. Proficiency in Microsoft Office is essential. This position is perfect for someone interested in interiors and keen to contribute to successful project outcomes.

Qualifications

• Strong organisational and time management skills, with the ability to prioritise and multitask.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office and Adobe PDF Editor.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Coordinators.
• Assist with procurement and order management.
• Prepare and format client-facing documents and reports.

Skills

Organisational skills

Time management skills

Communication skills

Interpersonal skills

Problem-solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe PDF Editor

Job description

Overview

Chalk Creatives is looking for an FF&E Project Administrator to support our Project Managers and Project Coordinators in delivering exceptional education and commercial projects. This role is perfect for someone with excellent time management, strong administration skills, and confidence working with both clients and suppliers.

Job Description

FF&E Project Administrator (Furniture, Fixtures & Equipment)

As an FF&E Project Administrator at Chalk Creatives, you will play a vital support role in helping our team deliver successful projects. From managing documents and schedules to assisting with procurement and client communications, your organisational skills and initiative will ensure everything runs smoothly behind the scenes.

Key Responsibilities

• Provide day-to-day administrative support to Project Managers and Coordinators.
• Act as a first point of contact for clients and suppliers, ensuring professional and timely communication.
• Assist with procurement and order management, liaising with suppliers to track progress and resolve queries.
• Prepare and format client-facing documents, presentations, and reports using Word, PowerPoint, Excel, Outlook, and Adobe PDF Editor.
• Maintain accurate project documentation, records, and tracking spreadsheets.
• Help coordinate schedules, deliveries, and installation timelines with suppliers and contractors.
• Communicate professionally with clients, contractors, and suppliers.
• Use initiative to problem-solve and support the team in ensuring deadlines and client expectations are met.
• Undertake ad-hoc administrative duties to support the wider team.

Requirements

• Strong organisational and time management skills, with the ability to prioritise and multitask.
• Excellent communication and interpersonal skills, confident in dealing with clients and suppliers.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe PDF Editor.
• Ability to work independently and take initiative, while collaborating with a wider team.
• Previous experience in operations or order management is desirable.
• A keen eye for detail and interest in interiors is a plus.

To apply

Please send your CV and a covering letter addressed to Bradley Eccleshare at Recruitment at Chalk Creatives. Reference: LNKD1_UKTJ