Production Finance Assistant

Ddv Mediengruppe; Greater London; Sur place; GBP 25 000 - 35 000; Plein temps

Avantages offerts par ce poste

Generous pension

Summer Fridays

Audience tickets

Employee assistance program

Free courses

EV scheme

Cycle to work

Season ticket loan

Volunteer days

Résumé du poste

Fremantle UK is seeking a Finance Assistant to support the Production Finance team in London. You will manage purchase orders, verify invoices in SAP/FMSUM, and coordinate with the SSC on supplier and vendor data.

The role involves handling petty cash, setting up Soldo wallets, and assisting with monthly cost reports and ad-hoc finance tasks for a busy production environment.

Qualifications

• Proven experience in a finance or accounts role within TV/film production preferred.
• Purchase ledger experience essential.
• Experience with SAP/FMSUM would be advantageous.

Responsabilités

• Support the Production Accountant in daily financial tasks.
• Take primary responsibility for purchase order creation and route invoices in SAP/FMSUM.
• Ensure supplier and PO setup in SAP/FMSUM before processing by SSC.
• Handle SSC and supplier queries and maintain vendor information in SAP/FMSUM.
• Prepare and reconcile petty cash, floats, and routine journal postings in SAP/FMSUM.
• Assist with setting up wallets/cards in Soldo and monitor balances for cost control.
• Provide back-up for production teams and assist with monthly cost reports.
• Support finance reporting and month-end close activities.

Connaissances

Numeracy

Collaborative

Creative

Commercial awareness

Interpersonal skills

Outils

SAP

Excel

Word

Description du poste

Reporting to: Head of Production Finance

Location: Stephen Street, London

Contract: Permanent

About Fremantle UK

Creating the Extraordinary, Together.

Fremantle UK is one of the UK’s leading creators, producers and distributors of world-class entertainment, drama, film and documentaries. As part of the global Fremantle group, we develop and produce bold, distinctive content that reaches audiences across the UK and around the world.

From award-winning entertainment formats such as Britain’s Got Talent, The Apprentice and Too Hot to Handle, to critically acclaimed dramas including The Responder, starring Martin Freeman, and internationally celebrated films such as Yorgos Lanthimos’ Oscar-winning Poor Things, Fremantle UK is home to some of the industry’s most recognised and talked-about programming.

Our Purpose

We are driven by a shared purpose of Creating the Extraordinary, Together. We tell stories that connect people around the world, reflecting and celebrating the diversity of the communities we serve. Through compelling and irresistible entertainment, we aim to engage, inspire and create meaningful cultural impact.

To achieve this, we bring together talented people from all backgrounds, experiences and perspectives both within our teams and across our productions. We are committed to fostering an inclusive culture and creating opportunities for diverse talent in everything we do.

Responsibilities

• Support the Production Accountant
• Take primary responsibility for purchase order creation for productions in SAP/FMSUM and pass invoices to the correct approver for authorisation in SAP/FMSUM after they have been verified by the Production Accountants.
• Ensure supplier and PO are set up in SAP/FMSUM before passing to the SSC for processing
• Deal with SSC and external supplier queries if necessary and ensure maintenance of customer and vendor information in SAP/FMSUM
• Update and take action to resolve invoices in the weekly/monthly No PO Report issued by the SSC
• Process all production petty cash/float entries for the production accountants in SAP, control production petty cash/floats, collecting from the bank and distributing within company guidelines
• Soldo: Pre-loaded debit card systemAssist with setting up “wallets” for new productions that require a soldo accountMonitor the balance of the wallet and request a top up from the SSC department when necessaryAssist with creating and ordering soldo cards as per Production Manager’s requestMonitor the balance of every soldo card and action top up’s when necessary with Production Accountant’s approvalMonitor the spend of every soldo user, making sure all transactions are business related and that receipts are being uploadedReconcile the spend for every soldo user on a regular basisEntering all floats and expense forms onto the SAP system
• Work as a full-time assistant on a particular production if required; Provide support and back-up for the production team as requiredReconcile and re-post central rechargesReconcile and prepare monthly credit card claimsReconcile and prepare petty cash claims and dispense petty cash for reimbursement and/or floatsPrepare and post journals to ensure costs are reported on the correct cost codesInput Purchase Orders on SAP/FMSUM, create new Vendor accounts and deal with supplier queriesEnsure all production accounting paperwork is correctly filedAd-hoc work as required by the Production Accountant
• Support and facilitate finance reportingReconcile and correct any differences in the petty cash journal to GL balances each month endSet Up and manage production WBS and DPS codesMaintain, update and distribute authority table for Fremantle UKAssist reconciling the Cost Manager and preparing Month End Cost ReportsAd-hoc work as directed by the Head of Production Finance
• On an ad-hoc basis perform independently on small productions:
• Provide support and back-up for the production team as required
• Produce the monthly cost report package including detailed costs to complete, variance report and progress report
• Get the monthly cost report package signed off by the Head of Production Finance before submission to the Head of Production
• Ensure the overhead recoveries are adequate and prepare the monthly overhead cash flow
• Control all production expenditure by coding and managing authorisation of invoices, expense forms, cheque requisitions and petty cash/floats
• Control and reconcile all production petty cash/floats
• Raise sales invoices on a timely basis and chase outstanding debtors, flagging any issues to central finance
• Reconcile and clear down the production recharge account
• Open the production bank account and ensure it is closed at the end of the production
• Prepare the production close down report package and get it signed off by the Head of Production Finance and assist central finance in closing the production in the finance systems

Experience and qualifications

• The ideal candidate should have prior experience of working within the finance department of a medium sized company
• Proven purchase ledger experience
• Experience of working within a TV/Film production environment would be an advantage

Technical skills

• Highly numerate
• PC Literate – including Excel, Word, Email
• Experience with SAP would be a distinct advantage

Core Skills

• Creative: Understands other points of view and changes own approach or stance to suit the needs of the situationUnderstand the creative output of the company and how that can be supported financially
• Commercial: Shows integrity in dealing with confidential information and material
• Collaborative: Work harmoniously in a team, whilst understanding the responsibility of authority and need to refer up when appropriateExcellent inter-personal, communication and relationship building skills with a friendly and approachable attitude
• ConfidentResponds to changing circumstances and is resilient, flexible, and willing to depart from plans when occasion demands

NB: Production Finance Assistants may be required to work unsociable hours and in various locations dependent on the need of production.

Our benefits

• generous company pension
• summer Fridays
• audience tickets
• employee assistance program
• access to free courses and training
• EV scheme
• cycle to work scheme
• season ticket loan
• volunteer days

Fremantle is part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann.

For more information, please visit Fremantle.com, follow us @FremantleHQ or visit our LinkedIn and Facebook pages.

#Fremantle