Production Admin Assistant

Skinnydip London; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A fashion retailer in Greater London is seeking a Production Admin Assistant to support the production team. The ideal candidate will have at least 2 years of administrative experience in the fashion industry, excellent organizational and communication skills, and experience working with international suppliers. This role requires proactive problem-solving abilities and a strong attention to detail.

Qualifications

• Minimum 2 years’ experience in administration within the fashion industry.
• Experience working with factories/suppliers based in the Far East and India.

Responsibilities

• Assist Senior Production Coordinators with PO information updates.
• Set up new products/suppliers and download reports.
• Track and update internal shipping schedule.
• Follow up orders weekly with factories.
• Quality check samples against pre-production.
• Prepare commercial invoices for customs clearance.

Skills

Strong organizational skills

Communication skills

Problem solving skills

Attention to detail

Ability to work under pressure

Experience with Microsoft Office

Job description

We are looking for a Production Admin Assistant to join our production team and assist Senior Production Coordinators to secure timely and successful deliveries.

Responsibilities

• Assist the Senior Production Coordinators to accurately update and maintain PO information on internal systems.
• Setting up new products/suppliers, download reports from in house system.
• Working closely with Design team in reviewing packaging requirements for customers.
• Track and update internal shipping schedule and cross check packing lists against scheduled shipments. Adjust shipment schedule where applicable.
• Proactively follow up orders weekly with factories and chase shipment samples, QC reports and any documents for approval prior to shipment.
• Quality checking samples against approved pre-production samples.
• Attend production meetings with Senior production coordinators and factories where required.
• Raising invoices.
• Check and approve supplier invoices, liaise with finance team to arrange payments.
• Cross check packing lists and delivery note against purchase orders.
• Upload images on licensed portals.
• Prepare commercial invoices for custom clearance.
• Assist Senior Production Coordinator in any additional tasks to ensure timely production and delivery of all orders.

What we need from you

• Minimum 2 years’ experience in working within administration in the fashion industry.
• Strong organizational skills with the ability to prioritize.
• Experience working with factories/suppliers based in the Far East and India.
• Being highly driven and able to work under pressure to meet deadlines.
• Proactive with problem solving skills and strong attention to detail.
• Outstanding communication skills both externally and at all levels internally.
• Excellent knowledge of Microsoft Office, in particular, Excel.
• Willing to adapt and take on new challenges and driven to continually improve.
• Enthusiastic, self-confident and self-motivated.