Production Admin Assistant

Skinnydip London; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A fashion accessories company in London seeks an experienced Production Admin Assistant to support their production team. You will assist in maintaining purchase orders, track shipments, and collaborate closely with suppliers and the design team. The ideal candidate has at least 2 years of experience in fashion administration and possesses strong organisational and communication skills. This role demands a proactive individual who can thrive under pressure.

Qualifications

• Minimum of 2 years' experience in fashion administration.
• Experience working with factories/suppliers in the Far East and India.
• Ability to prioritise tasks and manage time effectively.

Responsibilities

• Assist in maintaining PO information on internal systems.
• Track and update internal shipping schedules.
• Quality check samples against pre-production samples.

Skills

Strong organisational skills

Proactive problem-solving skills

Outstanding communication skills

Excellent knowledge of Microsoft Office

Ability to work under pressure

Tools

Microsoft Excel

Job description

Skinnydip is looking for an experienced Production Admin Assistant to join its production team and assist Senior Production Coordinators in securing timely and successful deliveries.

Responsibilities

• Assist the Senior Production Coordinators to accurately update and maintain PO information on internal systems.
• Setting up new products / suppliers, download reports from in house system.
• Working closely with Design team in reviewing packaging requirements for customers.
• Track and update internal shipping schedule and cross check packing lists against scheduled shipments. Adjust shipment schedule were applicable.
• Proactively follow up orders weekly with factories and chase shipment samples, QC reports and any documents for approval prior to shipment.
• Quality checking samples against approved pre‑production samples.
• Attend production meetings with Senior production coordinators and factories where required.
• Raising invoices.
• Check and approve supplier invoices, liaise with finance team to arrange payments.
• Cross check packing lists and delivery note against purchase orders.
• Upload images on licensed portals.
• Prepare commercial invoices for custom clearance.
• Assist Senior Production Coordinator in any additional tasks to ensure timely production and delivery of all orders.

What we need from you

• A minimum of 2 years' experience working in administration in the fashion industry.
• Strong organisational skills with the ability to prioritise.
• Experience working with factories / suppliers based in the Far East and India.
• Being highly driven and able to work under pressure to meet deadlines.
• Proactive with problem‑solving skills and strong attention to detail.
• Outstanding communication skills both externally and at all levels internally.
• Excellent knowledge of Microsoft Office, in particular, Excel.
• Willing to adapt and take on new challenges and driven to improve continually.
• Enthusiastic, self‑confident and self‑motivated.

How to apply