Procurement Systems Administrator

dnata; Hounslow; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading procurement company seeks a Procurement Systems Administrator to support system management and operational efficiency at London Heathrow. The role includes managing SAP master data, troubleshooting issues, and generating procurement reports. Ideal candidates will have strong organizational skills, analytical abilities, and proficiency in Excel and SAP. This role offers an opportunity for continuous improvement in procurement processes.

Qualifications

• Strong organizational and administrative skills with excellent attention to detail.
• Intermediate-level proficiency in Microsoft Excel (formulas, pivot tables, and data analysis).
• Ability to manage multiple priorities and meet deadlines.
• Strong communication, analytical, and problem-solving skills.

Responsibilities

• Manage SAP master data, including creating and maintaining material and vendor codes.
• Ensure data accuracy and troubleshoot SAP-related issues.
• Support procurement platforms and maintain data integrity.
• Create and issue Purchase Orders as required.
• Maintain procurement performance dashboard and generate reports.

Skills

Organizational skills

Attention to detail

Microsoft Excel (intermediate)

Analytical skills

Problem-solving skills

Communication skills

Tools

SAP

Power BI

Job description

Job Title: Procurement Systems Administrator

Reporting Line: Procurement Systems Manager

Department: Procurement

Location: London Heathrow

What’s the purpose of role

The Procurement System Administrator is a key member of the Procurement Team, which operates under the leadership of the Head of Procurement and Material Control.

This role reports directly to the Procurement Analytics Manager and is responsible for maintaining and improving procurement systems, ensuring accurate data management, and supporting operational efficiency. The position plays a vital role in enabling end-to-end procurement activities, including the creation of SAP codes, generation of reports, and supporting the Purchase team in placing production‑critical orders.

What you’ll be doing

• SAP Master Data Management
• Create, amend, and maintain material, vendor, and service codes within SAP MM (training provided as needed).
• Ensure data accuracy and consistency across procurement systems.
• System Support & Issue Resolution
• Manage user queries, investigate discrepancies, and correct errors in SAP.
• Troubleshoot issues and liaise with the IT team to minimize system disruptions.
• Procurement Tools & Governance
• Maintain procurement platforms such as Scanmarket, including contract records, user access, and data integrity.
• Support system enhancements and ensure alignment with procurement processes.
• Operational Support
• Create and issue Purchase Orders (POs) as required to support business needs if needed.
• Reporting & Analytics
• Maintain and update the procurement performance dashboard.
• Prepare and distribute master data and volume reports.
• Analyze price changes and procurement data to support decision‑making.
• Generate ad hoc reports and insights for the Procurement Manager and Head of Procurement.
• Collaborate with the BI team to develop and maintain Power BI reports and dashboards.
• Projects & Continuous Improvement
• Represent Procurement in SAP‑related projects and system enhancements.
• Lead and coordinate process automation, system updates, and data improvement initiatives.

This list is not exhaustive and may include any other duties considered reasonable by the line manager.

What you’ll have

• Strong organizational and administrative skills with excellent attention to detail.
• Intermediate‑level proficiency in Microsoft Excel (formulas, pivot tables, and data analysis).
• Ability to manage multiple priorities and meet deadlines.
• Strong communication, analytical, and problem‑solving skills

Desired / Good to Have (Not Mandatory)

• Experience working with Power BI (reporting and dashboard creation).
• Exposure to data analysis and visualization.

Core Competencies

1. Problem solving
2. Self‑starter
3. Adaptability
4. Deliver consistent results