Procurement Systems Administrator

DNATA LIMITED; Hatton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading logistics and procurement firm in the United Kingdom is seeking a Procurement System Administrator to manage SAP master data, improve procurement systems, and support end-to-end procurement activities. Responsibilities include maintaining data accuracy and generating reports. The ideal candidate possesses strong organizational and analytical skills with intermediate Excel proficiency. This role offers the opportunity to collaborate with various teams and enhance procurement processes.

Qualifications

• Strong organizational and administrative skills with excellent attention to detail.
• Intermediate-level proficiency in Microsoft Excel (formulas, pivot tables, and data analysis).
• Ability to manage multiple priorities and meet deadlines.
• Strong communication, analytical, and problem-solving skills.

Responsibilities

• Maintain and improve procurement systems, ensuring accurate data management.
• Create, amend, and maintain material, vendor, and service codes within SAP.
• Manage user queries, investigate discrepancies, and correct errors in SAP.
• Prepare and distribute master data and volume reports.

Skills

Organizational skills

Attention to detail

Analytical skills

Problem-solving skills

Communication skills

Tools

Microsoft Excel

Power BI

Job description

The Procurement System Administrator is a key member of the Procurement Team, which operates under the leadership of the Head of Procurement and Material Control. This role reports directly to the Procurement Analytics Manager and is responsible for maintaining and improving procurement systems, ensuring accurate data management, and supporting operational efficiency. The position plays a vital role in enabling end-to-end procurement activities, including the creation of SAP codes, generation of reports, and supporting the Purchase team in placing production‑critical orders. What you'll be doing:

Responsibilities

• SAP Master Data Management
• Create, amend, and maintain material, vendor, and service codes within SAP MM (training provided as needed).
• Ensure data accuracy and consistency across procurement systems.
• System Support & Issue Resolution
• Manage user queries, investigate discrepancies, and correct errors in SAP.
• Troubleshoot issues and liaise with the IT team to minimize system disruptions.
• Procurement Tools & Governance
• Maintain procurement platforms such as Scanmarket, including contract records, user access, and data integrity.
• Support system enhancements and ensure alignment with procurement processes.
• Operational Support
• Create and issue Purchase Orders (POs) as required to support business needs if needed.
• Reporting & Analytics
• Maintain and update the procurement performance dashboard.
• Prepare and distribute master data and volume reports.
• Analyze price changes and procurement data to support decision‑making.
• Generate ad hoc reports and insights for the Procurement Manager and Head of Procurement.
• Collaborate with the BI team to develop and maintain Power BI reports and dashboards.
• Projects & Continuous Improvement
• Represent Procurement in SAP‑related projects and system enhancements.
• Lead and coordinate process automation, system updates, and data improvement initiatives.
• This list is not exhaustive and may include any other duties considered reasonable by the line manager.

Qualifications

• Strong organizational and administrative skills with excellent attention to detail.
• Intermediate‑level proficiency in Microsoft Excel (formulas, pivot tables, and data analysis).
• Ability to manage multiple priorities and meet deadlines.
• Strong communication, analytical, and problem‑solving skills.

Desired / Good to Have (Not Mandatory)

• Experience working with Power BI (reporting and dashboard creation).
• Exposure to data analysis and visualization.

Core Competencies

• Problem solving
• Self‑starter
• Adaptability
• Deliver consistent results