Procurement Specialist (Clinical)

NHS; Sheffield; On-site; GBP 31,000 - 38,000; Full time

Job summary

A major NHS Trust in the UK is seeking a Procurement Specialist to support the Senior Procurement Manager. Responsibilities include preparing tender documents, evaluating tenders, and ensuring compliance with procurement procedures. The ideal candidate will have experience in procurement, excellent communication, and analytical skills, along with relevant qualifications. The role offers a salary range of £31,049 to £37,796 per year.

Benefits

Commitment to professional development

Supportive work environment

Qualifications

• Experience in a procurement role.
• NHS experience.
• Understand tenders, quotes and procurement procedures.

Responsibilities

• Prepare quotation/tender documentation in line with policies.
• Evaluate and manage tenders for contracts.
• Communicate contract details to departments and suppliers.

Skills

Excellent communication skills (written and verbal)

Excellent analytical skills

Ability to work independently and as part of a team

Education

4 GCSEs including Maths and English (grade C/4 or above) or equivalent

Chartered Institute of Procurement & Supply Professional Diploma (or working towards)

Further education qualification in Business Studies or similar

Job description

Go back Sheffield Teaching Hospitals NHS Foundation Trust

Procurement Specialist (Clinical)

The closing date is 17 November 2025

To support the Senior Procurement Manager by taking responsibility for formal Procurement of Goods and Services.

To review products and/or services used across the Trust and wider partnering organisations e.g. SYICB, Shelford, giving consideration to usage; ensuring that best value is obtained for all products and/or services.

To ensure Procurement activity achieves best value for money based on whole lifecycle costs, while complying with all Trust financial procedures and Procurement Directives.

Communicate contract details to appropriate parties, including departments, suppliers, Supplies, Finance and others within the Trust as necessary. Evaluate and initiate alternative methods of supply.

Main duties of the job

Prepare quotation/tender documentation in line with Standing Financial Instructions and Legislation.

Research the marketplace, giving due consideration to financial status of suppliers; ability to supply and maintain continuity of supply.

Undertake product and equipment evaluations/trials and site visits as appropriate.

Invite and manage the return of tenders for medium and high value contracts, including holding pre-tender discussions with both the customer and supplier.

Evaluate tender returns, using appropriate financial assessment and purchasing and supply criteria.

Ensure products and supplier meet required standards according to English Facilitate Budget Holder decisions on leasing, purchasing or other options by providing costing information and financial analysis.

Identify any Exceptional Purchasing Arrangement and report to Chief Executive as necessary.

Prepare Freedom Of Information file and notify unsuccessful bidders of result of tender process.

Award business, providing de-briefings to suppliers and departments as necessary.

Prepare and update tender reports and record/report savings.

Record contract details on Purchase Order system, including Contract Suite, Catalogue Files and Template orders, update and review as necessary Update the Atamis data base and internal files.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Education and Qualifications

• 4 GCSEs including Maths and English (grade C/4 or above) or equivalent qualifications/experience.
• Chartered Institute of Procurement & Supply Professional Diploma or willing to work towards, or a degree in a business-related subject, or equivalent experience
• Must be prepared to become CIPS qualified
• Further education qualification in relevant discipline, Business Studies or similar
• Evidence of CPD

Experience

• Experience in a procurement role
• Accustomed to communicating with stakeholders at all levels
• NHS experience
• Understand tenders, quotes and procurement procedures and regulations
• Contract Management

Skills and Knowledge

• Excellent communication skills (written and verbal)
• Excellent analytical skills
• Proven ability to work independently and as part of a team

Personal Qualities

• Excellent attention to detail
• Ability to use initiative
• Prepared to travel when required to visit suppliers or other Trusts.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£31,049 to £37,796 a year
Per annum pro rata for part time staff.