Procurement Manager

NHS; Manchester; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading healthcare provider in Manchester is seeking a Procurement Manager to join their NUPAS team. The role involves sourcing pharmaceutical and medical supplies, developing inventory management systems, and liaising with clinical leads to ensure timely delivery of essential goods. The ideal candidate will have extensive procurement experience in a healthcare setting, strong negotiation skills, and the ability to work under pressure.

Benefits

Dynamic and developmental environment

Strong teamwork culture

Qualifications

• Experience in procurement in a healthcare setting, specifically in pharmaceuticals and medical supplies.
• Good understanding of market demand and supply trends.
• Ability to lead commercial negotiations.

Responsibilities

• Source pharmaceutical and medical consumables to meet budget constraints.
• Develop and maintain an efficient inventory management system.
• Liaise with regional clinical leads to ensure timely delivery of goods.

Skills

Interpersonal skills

Commercial negotiation

Stock control

Data analysis

Organizational skills

Education

Degree level or equivalent level 5

Tools

Sage 200

Job description

An exciting opportunity has arisen for a Procurement Manager to join the NUPAS team on a full-time permanent basis.

The role is office based at our premises in Manchester City Centre, however, there will also be an expectation to travel Nationally as required.

The successful candidate will be a highly motivated senior procurementpersonnel, who has extensive experience in effective stock controls and purchasingfunction, possess strong management and communication skills, as well asexcellent analytical, technical and IT skills. You will have the ability tooperate at a strategic level, work under pressure and to manage conflicting situations.

NUPAS offers a dynamic, diverse and developmental environment in which tonurture and enhance your career. We have embedded a culture of strong teamworkand ensure we get quality time together to build and enhance inter-teamrelationships.

Please note that we areunable to sponsor applicants for a certificate of sponsorship.

This advert will close in advance of the published closing date if we receive a lot of applicants, so we encourage you to apply early.

Main duties of the job

To sourcepharmaceutical and medical consumables in line with budgetary constraints onbehalf of the Organisation. This willinclude supplier sourcing, relationship building, negotiation and processing offormal quotations.

To have anawareness of supplier lead times and address any delays proactively.

To plan andforecast demand together with regional managers to prevent overstocking andrunning out-of-stock (OOS), monitor market demand and supply trend closely forany price and availability shift.

To developrobust process based on Corporate Governance and Scheme of Delegation to ensureaccurate records with proper audit trails on purchasing system.

To liaise with RegionalClinical Leads to ensure timely delivery of goods which crucial to operationsand delegate Inventory tasks as required.

To ensure thatclinics have the knowledge to manage and account for stock transfers between clinics.

To develop aneffective and user-friendly inventory management system together with regionalclinical leads to ensure that clinical stock and consumables are properly loggedand accounted for at all times within the organisation.

To develop processand framework to ensure that all clinics can compile and maintain an accuraterecord of quantity, type, and value of supplies stocked by regional clinicians.

To lead monthlystock counting and reporting (including central warehouse) and to ensure all stockcount records have been inputted to stock control system accurately.

About us

The post holder will have a duty to ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of The Health and Social Care Act 2012 for Improving Patient Experience.

All staff are required to adhere to the principles of patient centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty.

The post holder will, in support of the NUPAS Visions & Values ensure that everyone is treated as an individual, and will acknowledge and value difference in order to treat everyone fairly.

Job responsibilities

To sourcepharmaceutical and medical consumables in line with budgetary constraints onbehalf of the Organisation. This willinclude supplier sourcing, relationship building, negotiation and processing offormal quotations.

To have anawareness of supplier lead times and address any delays proactively.

To plan andforecast demand together with regional managers to prevent overstocking andrunning out-of-stock (OOS), monitor market demand and supply trend closely forany price and availability shift.

To developrobust process based on Corporate Governance and Scheme of Delegation to ensureaccurate records with proper audit trails on purchasing system.

To liaise with RegionalClinical Leads to ensure timely delivery of goods which crucial to operationsand delegate Inventory tasks as required.

To ensure thatclinics have the knowledge to manage and account for stock transfers between clinics.

To develop aneffective and user-friendly inventory management system together with regionalclinical leads to ensure that clinical stock and consumables are properly loggedand accounted for at all times within the organisation.

To develop processand framework to ensure that all clinics can compile and maintain an accuraterecord of quantity, type, and value of supplies stocked by regional clinicians.

To educate regionalclinicians on the importance of maintaining accurate stock records.

To lead monthlystock counting and reporting (including central warehouse) and to ensure all stockcount records have been inputted to stock control system accurately.

To reconcile monthlyusage with activity performance to check and challenge any potentialmiscounting.

To developprocess to ensure that all clinics can troubleshoot stock discrepancies,including root cause analysis.

To developprocess to ensure that all clinics can identify slow moving and potentialredundant stock.

To developprocess to ensure all clinics can prepare lists of depleted items and recommendregular surveys for defective or unusable items.

To establishstock holding KPIs which will drive storage cost reductions, identifyprincipal areas of waste generation and implement solutions to minimise orremove.

To producemonthly reports for finance on a timely manner, e.g. GRNI, transfer and closingstock, etc.

To produce procurementreports for monitoring purposes, e.g. stock lists, price lists, and shortages,etc.

To worktogether with senior clinical leads and quality leads for medical equipmentpurchase and maintenance management.

To lead storemanagement for central warehouse and to maintain high standard of tidiness andcleanliness at all times.

To line manage teammembers and to ensure consistent high performance in daily operation.

To have purchasingand stock control systems ownership and to ensure high standard of data qualityand information accuracy, e.g. supplier information, invoices and pricing.

To highlight any Health and Safety storagepractice improvements to Regional Managers and Quality Team.

To undertakeany other duties and responsibilities commensurate with the level andresponsibilities of the post and/or that are deemed to be within yourcapabilities.

To work inharmony with all other team members including team members in differentregional groups and to communicate in an open and courteous manner withcolleagues, clients, visitors, referring agencies and contractors.

Support awomans right to request an abortion within UK legal framework.

To maintain andimprove standards of work through the undertaking of training, attendingcourses and keeping up to date with technical information.

Person Specification

Experience

• Experience in procurement in a healthcare setting, specifically purchasing of pharmaceuticals / medical supplies & devices.
• Continuing Professional Development.

Skills & Knowledge

• Excellent interpersonal skills and capability to build effective and respectful relationships with others.
• Confident in leading commercial negotiation with good understanding of market demand and supply trends.
• Excellent organisational skills and ability to prioritise in an uncertain, complex and fast-paced environment with frequently changing demands.
• Confident stock control and purchase order system user.
• Excellent written and verbal communication skills, also excel and data analysis skills.
• Experience in Sage 200 stock control and purchase order function.

Qualifications

• Comprehensive procurement experience including purchasing and contracting.
• Experience in leading continuous efficiency improvement in procurement.
• Experience in establishing robust procurement function and policy.
• Managerial Experience in procurement setting.
• Educated to degree level or equivalent level 5.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.