Procurement Coordinator & Admin Specialist

Joseph Gallagher Limited; Grays; On-site; GBP 22,000 - 28,000; Full time

Job summary

Joseph Gallagher Limited is seeking a Procurement Administrator to support the procurement team from our Orsett head office. You will manage procurement documentation, coordinate supplier interactions and maintain records to ensure compliance with policies and regulations.

The role focuses on timely PO processing, accurate data entry, supplier communication and collaboration with finance, legal and operations. A strong eye for detail and reliability are essential.

Qualifications

• Experience with maintaining databases and accurate record-keeping.
• High level of numeracy and IT skills with attention to detail.
• Excellent communication skills and ability to build relationships at all levels.
• Proven ability to manage time and meet deadlines.
• Experience with purchasing/procurement systems or software is a plus.
• Purchasing qualifications are advantageous but not essential.

Responsibilities

• Assist Buyers with sourcing goods and services per approved processes.
• Prepare and process purchase orders, requisitions, and supplier documents on time.
• Liaise with suppliers for quotes, specs, and delivery information.
• Coordinate urgent procurement requests under guidance of Buyer/Procurement Manager.
• Maintain procurement records, plant reports, contracts and supplier correspondence.

Skills

Database management

Attention to detail

Strong communication

Time management

Procurement systems

Negotiation

Job description

Joseph Gallagher Limited is seeking a Procurement Administrator to support the procurement team from our Orsett head office. You will manage procurement documentation, coordinate supplier interactions and maintain records to ensure compliance with policies and regulations.

The role focuses on timely PO processing, accurate data entry, supplier communication and collaboration with finance, legal and operations. A strong eye for detail and reliability are essential.