Procurement Coordinator

Unite Foundation; West of England; Hybrid; GBP 24,000 - 30,000; Part time

Benefits offered by this job

Discretionary annual bonus

25 days annual leave

Employer pension contributions 5–11%

Healthcare benefits

Job summary

Unite Students in the United Kingdom is seeking a Part Time Procurement Coordinator to support procurement activities, coordinating processes, maintaining supplier data, monitoring performance and upholding governance standards. The role is 4 days per week, including Fridays, with 2 in-office days.

You will coordinate supplier meetings, reports, KPI tracking and stakeholder engagement while ensuring data integrity across contracts and SRM systems.

Qualifications

• Excellent organisational and administrative skills.
• Proactive and able to work under own initiative.
• Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint) and data management systems.
• Experience of reporting, record management, and governance activities.

Responsibilities

• Providing administrative and coordination support to ensure efficient operation of Procurement and SRM functions.
• Managing procurement and SRM communications, ensuring enquiries and actions are responded to or escalated in a timely manner.
• Maintaining procurement webpages and document repositories, ensuring information is accessible and up-to-date.
• Coordinating procurement activities, including supplier meetings, performance reporting, KPI tracking, and stakeholder engagement.
• Supporting procurement governance and compliance activities through effective record management, data collection, monitoring, and reporting.
• Maintaining procurement systems, data, and records, ensuring supplier and contract information is accurate and up to date.

Skills

Organisational skills

Stakeholder management

Proactivity

Prioritisation

Microsoft 365

Data management

Attention to detail

Reporting & governance

Tools

Microsoft 365

Job description

Our fantastic Procurement team is looking for a Part Time Procurement Coordinator - 4 days per week, including Fridays, to join them at an incredibly exciting time for the business.

This role requires 2 days per week in the office.

The Procurement Coordinator will support the successful delivery of procurement activities by coordinating key processes, maintaining accurate supplier data, monitoring performance and driving governance and compliance excellence. The role acts as a central point of organisation, helping to enhance stakeholder engagement, strengthen supplier performance, and ensure the integrity of procurement data, systems and reporting.

What You`ll Be Doing

• Providing administrative and coordination support to ensure the efficient operation of the Procurement and Supplier Relationship Management (SRM) function.
• Managing procurement and SRM communications, ensuring enquiries, requests, and actions are responded to or escalated in a timely manner.
• Maintaining procurement webpages and document repositories, ensuring information is accessible, current, and aligned with governance standards.
• Coordinating Procurement activities, including supplier meetings, performance reporting, KPI tracking, and stakeholder engagement.
• Supporting procurement governance and compliance activities through effective record management, data collection, monitoring, and reporting.
• Maintaining procurement systems, data, and records, ensuring supplier and contract information is accurate, complete, and up to date.
• Monitoring supplier compliance requirements, including qualifications, insurance documentation, contract milestones, and renewal dates.
• Coordinating supplier engagement initiatives and events, while providing wider support to procurement projects and continuous improvement activities as required.

What We`re Looking for in You

• Excellent organisational and administrative skills.
• Effective stakeholder management, collaboration and communication skills.
• Proactive and able to work under own initiative.
• Ability to prioritise and manage multiple activities simultaneously.
• Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint) and data management systems.
• Strong attention to detail and data accuracy.
• Experience of reporting, record management, and governance activities.
• Great teamworking ethos.

What You`ll Get in Return

• A discretionary annual bonus so you can share in the company`s success
• 25 days` paid holiday and an annual holiday buying scheme, with 5 additional days awarded for long service
• A generous pension scheme - employer contributions between 5% and 11% depending on how much you save
• Various benefits to support your health and wellbeing including a Healthcare Cash Plan, an Employee Assistance Programme, a Wellbeing platform and a Gym benefit that you can share with your family and friends
• Enhanced Family Leave including 18 weeks full pay for birthing parents and 4 weeks for non-birthing parents
• Lots of other great benefits including an annual ShareSave scheme, Employee Life Assurance, a discounts portal and more!

About Unite Students

Founded in 1991, Unite Students is a FTSE 100 business and the UK’s leading provider of purpose-built student accommodation.

You can find us in 25 leading university towns and cities, with 74,000 students calling US home!

We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas.

Instinctive inclusion.

We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn`t just what we do but who we are.

People make Unite Students.

Employees, students and neighbours all contribute to building environments where we can all thrive.

Room for Everyone

We’re proud to be an employer that embraces individuality, and we’re passionate about building inclusive teams.

We focus on creating a collaborative culture where you can be you, where your voice is heard, and where you can truly belong.

We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people.

Building a home for success, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what’s right, keeping US safe, and raising the bar.

Join us as we build better experiences for students that live with us.