Procurement Coordinator

Smart Managed Solutions; Greater London; On-site; GBP 30,000 - 38,000; Full time

Job summary

Smart Managed Solutions is seeking a Procurement Co-Ordinator at our London head office to support supplier management, compliance and data-driven procurement activities. You will help maintain a compliant, commercially competitive supplier network and collaborate with internal teams.

The role focuses on administering supplier records, expiry tracking and reporting, while fostering strong relationships with supply chain partners to drive efficiencies and cost savings.

Qualifications

• Minimum of 3 years' experience within procurement, supplier management, compliance, administration or a similar function.
• Educated to A-Level standard or equivalent.
• Strong Microsoft Excel skills with the ability to analyse and interpret data.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and commitment to accuracy.
• Strong communication skills and confidence engaging with internal stakeholders and external suppliers.
• Ability to work independently while contributing positively to a collaborative team environment.

Responsibilities

• Managing supplier compliance across 500+ vendors, including insurance, health & safety and accreditation documentation.
• Tracking document expiry dates and ensuring suppliers provide timely updates.
• Conducting supplier compliance audits and maintaining accurate records.
• Producing weekly and monthly compliance and insurance renewal reports.
• Acting as the first point of contact for suppliers via the procurement inbox.
• Building strong relationships with supply chain partners and internal stakeholders.
• Monitoring supplier performance, compliance and commercial metrics.
• Reviewing supplier capabilities and market coverage to ensure best-in-class supply chain support.
• Collecting and maintaining supplier rate cards to support benchmarking activities.
• Analysing pricing structures and procurement data to identify efficiencies and cost-saving opportunities.
• Supporting procurement approval workflows and supplier onboarding processes.
• Maintaining procurement records within SharePoint, Microsoft Dynamics and other business systems.
• Assisting with procurement process improvements, documentation and template creation.
• Supporting wider procurement strategy and supplier evaluation initiatives.

Skills

Procurement experience

Data analysis

Excel skills

Stakeholder communication

Administration

Education

A-Level or equivalent

Tools

SharePoint

Microsoft Dynamics

Excel

Job description

Procurement Co-Ordinator

Location: London (Head Office)
Reporting to: Procurement Manager
Company: Smart Managed Solutions

The Opportunity

At Smart Managed Solutions, we deliver best-in-class engineering and facilities management services across some of the most prestigious commercial and critical environments globally.

People are at the heart of everything we do. Our success is built on the expertise, passion and commitment of our teams, who embody our core values of Empowerment, Integrity and Passion.

We're looking for a Procurement Co-Ordinator to support the ongoing development and management of our supply chain network. This is an excellent opportunity for someone with strong administration, compliance, procurement or supplier management experience who enjoys working with data, building relationships and driving operational excellence.

What You'll Be Doing

As Procurement Co-Ordinator, you'll help ensure our supplier network remains compliant, commercially competitive and capable of supporting our growing business.

Key responsibilities include:

• Managing supplier compliance across a network of 500+ vendors, including insurance, health & safety and accreditation documentation.

• Tracking document expiry dates and ensuring suppliers provide timely updates.

• Conducting supplier compliance audits and maintaining accurate records.

• Producing weekly and monthly compliance and insurance renewal reports.

• Acting as the first point of contact for suppliers via the procurement inbox.

• Building strong relationships with supply chain partners and internal stakeholders.

• Monitoring supplier performance, compliance and commercial metrics.

• Reviewing supplier capabilities and market coverage to ensure best-in-class supply chain support.

• Collecting and maintaining supplier rate cards to support benchmarking activities.

• Analysing pricing structures and procurement data to identify efficiencies and cost-saving opportunities.

• Supporting procurement approval workflows and supplier onboarding processes.

• Maintaining procurement records within SharePoint, Microsoft Dynamics and other business systems.

• Assisting with procurement process improvements, documentation and template creation.

• Supporting wider procurement strategy and supplier evaluation initiatives.

What We're Looking For

Desirable

• Minimum of 3 years' experience within procurement, supplier management, compliance, administration or a similar commercial function.

• Educated to A-Level standard or equivalent.

• Strong Microsoft Excel skills with the ability to analyse and interpret data.

• Excellent organisational skills with the ability to manage multiple priorities and deadlines.

• High attention to detail and commitment to accuracy.

• Strong communication skills and confidence engaging with internal stakeholders and external suppliers.

• Ability to work independently while contributing positively to a collaborative team environment.