Procurement & Contracts Coordinator

Serco Limited; Scotland; On-site; GBP 35,000 - 42,000; Full time

Job summary

A leading service provider in Scotland seeks a Procurement and Contracts Coordinator at Dumfries and Galloway Royal Infirmary. The role involves ensuring timely availability of consumables, managing logistics services, and supporting compliance with procurement policies. The ideal candidate will bring experience in logistics, strong problem-solving skills, and a focus on customer service. This full-time position offers a competitive salary and excellent benefits.

Benefits

25 days annual leave plus bank holidays

Up to 6% contributory pension scheme

24/7 Employee Assistance Programme

Discounts across 1,000 retailers

Training and development opportunities

Qualifications

• Experience at a managerial level in logistics or stores industry.
• Ability to communicate effectively both verbally and in writing.
• Computer literate with knowledge of technical products.

Responsibilities

• Monitor and manage issuance and receipt of tools and equipment.
• Coordinate regular testing and calibration of equipment.
• Ensure compliance with procurement policies and contractual requirements.

Skills

Relevant experience in logistics/stores industry

Strong interpersonal skills

Problem-solving skills

Customer-focused attitude

Financial and commercial acumen

Job description

Location: Dumfriesshire, DG2 8PS

Contract type: Permanent, Full time

Working Hours: 37.5 hours per week across Monday to Friday 9am - 5pm

Salary: Up to £41,838.00 per annum + Excellent Serco Benefits

At Dumfries and Galloway Royal Infirmary, we have an exciting opportunity for a Procurement and Contracts Coordinator to join our team. This role will be required to provide an effective stock control service, ensuring consumable and critical components are readily available, enabling the projects and estates maintenance services to be delivered in accordance with contractual requirements.

The Procurement & Contracts Coordinator is responsible for ensuring the delivery of a high quality logistic service. The post holder is expected to exercise a high degree of autonomy making decisions in line with service requirements.

Within this role you will be responsible for monitoring issuance and receipt of tools and equipment, ensuring all items are properly tracked, coordinating regular testing and calibration of equipment in line with operational and safety standards, maintaining accurate records and ensuring readiness for use. You will also review and manage subcontractor and service contracts, track key dates such as expiry and renewal, ensure timely market engagement to secure competitive pricing and value, and maintain compliance and cost-effectiveness across all contracted services.

Dumfries & Galloway Royal Infirmary is a leading healthcare facility dedicated to providing exceptional medical services in the Dumfries and Galloway region. Opened in 2017, the hospital includes various specialised units, such as emergency care, surgical departments, maternity services and mental health support, staffed by a dedicated team of healthcare professionals. The hospital design emphasises accessibility, patient comfort and environmental sustainability, combining modern facilities with a commitment to high-quality patient care.

The team is dedicated to providing outstanding, person‑centred care that is both effective and dependable. We are eager to grow this amazing team by welcoming positive and skilled individuals who are seeking opportunities in their preferred fields.

Main Accountabilities

• Provide an effective stock control service, ensuring consumables and critical components are available to support project delivery and estates maintenance in line with contractual obligations
• Ensure accurate stock records are maintained and monitored
• Ensure that stock is controlled in a secure manner
• Complete monthly and annual stocktake
• Monitor and manage the issuance and receipt of tools and equipment, maintaining accurate tracking records and ensuring readiness for use
• Coordinate regular testing and calibration of tools and equipment to meet operational and safety standards
• Review and manage subcontractor and service contracts, ensuring timely tracking of expiry and renewal dates
• Conduct market engagement activities to secure competitive pricing and value for stock and contracted services
• Maintain compliance with procurement policies and contractual requirements across all stock and service‑related activities
• Collaborate with internal teams to forecast stock needs and support efficient resource planning

This list is a brief description of core responsibilities and duties and is by no means exhaustive. Other responsibilities and duties of a comparable level will be delegated as required.

What you'll need to do the role

• Relevant experience of the logistics/stores industry, ideally at a managerial level
• Technical product knowledge and awareness
• Will need to be innovative, passionate and creative
• Good interpersonal skills
• Problem solving skills
• Standards and quality driven
• Financial and commercial acumen
• Customer focused
• A positive and collaborative attitude
• Ability to communicate effectively, both verbally and in writing
• Ability to interrogate and analyse information and to draw conclusions
• Computer literate

What we offer

• Pension: Up to 6% contributory pension scheme. Matched to 12%
• Holidays: 25 days' annual leave plus bank holidays
• Training and development: We offer a wide range of learning opportunities with over 1,100 internal courses available, funding for qualifications and apprenticeships, mentoring opportunities, and a focus on internal progression
• Wellbeing: 24/7 Employee Assistance Programme, BUPA Anytime HealthLine, wellbeing app, Simplyhealth cash plans to claim back money towards healthcare costs, 30% off at Serco‑managed leisure centres
• Discounts: Save across around 1,000 retailers, from food and clothing to days out, entertainment and travel
• ShareSave scheme: Helps you save regularly with the choice to buy Serco shares at a discount at the end of your savings period
• Employee networks: Dedicated networks where colleagues can come together to find support, share challenges, discuss ideas, network and be part of a community
• Charity: Support a charity or organisation with a paid volunteering day each year. You can also choose to donate to your favourite charity tax‑free, through our Payroll Giving Scheme