Procurement Assistant (Fixed Term Contract: 3 - 6 Months)

Planteria Group; Bishop's Stortford; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Quarterly Company Bonus Scheme

Annual Performance Related Bonus

BUPA Cash plan

Learning and Development Support

Lunch provided at our offices

25 days holiday, plus UK Bank Holidays

Ability to work 1 day per week from H0

Job summary

Planteria Group is seeking a Procurement / Stock Assistant in Bishop's Stortford to ensure projects have the right products, materials and equipment. You’ll work with suppliers, Project Managers and Finance to maintain stock flow and procurement records supporting service delivery for clients.

This detail-focused role involves processing purchase orders, coordinating deliveries and maintaining supplier communications to support ongoing contracts.

Qualifications

• Experience in procurement, purchasing, or supply chain administration.
• Experience raising and managing purchase orders.
• Strong organisational skills with high accuracy.
• Excellent communication with suppliers and internal stakeholders.
• Ability to prioritise workloads and manage multiple tasks in a fast-paced environment.
• Proficient in Microsoft Office applications.
• Experience with ERP systems such as Microsoft Dynamics 365 or Business Central would be advantageous.

Responsibilities

• Verify product codes, descriptions, quantities and pricing before orders are placed.
• Raise and issue purchase orders in line with company procedures and budgets.
• Liaise with suppliers regarding product availability, lead times and delivery schedules.
• Confirm and communicate delivery dates to internal stakeholders.
• Track orders and proactively manage delays or supply chain issues.
• Coordinate substitute or replacement products and update systems accordingly.
• Maintain accurate purchasing records and documentation.
• Support Warehouse and Finance with stock receipting and invoice verification.

Skills

Procurement

Purchasing

Supply chain administration

Order processing

Attention to detail

Communication

Tools

Microsoft Dynamics 365

Microsoft Office

Business Central

Job description

At Planteria Group, we help organisations reimagine their workplaces, making them more productive, healthy, and sustainable. From creating warm, welcoming reception areas to designing large-scale living architecture, we turn ordinary spaces into vibrant places where people genuinely love to be.

We’ve grown from a small family business into the UK’s leading interior landscaping specialist, transforming workplaces and commercial environments with the power of nature, to international expansion with operations in the US. Along the way, we’ve partnered with some of the UKs, and now US’s most recognisable brands to bring biophilic design to life, from lush office greenery and elegant corporate floristry to spectacular roof gardens and living walls.

Our success is driven by a fantastic team of 185 employees internationally, and we’re continuing to expand. We’re now looking for passionate individuals to join us on this journey and help us shape the future of sustainable, inspiring workplace design.

Your Impact:

As our Procurement / Stock Assistant, you will play a key role in ensuring our projects, installation teams and maintenance operations have the right products, materials and equipment available when they need them. Working closely with suppliers, Project Managers, Sales, Commercial, Warehouse and Finance teams, you’ll help maintain the smooth flow of stock and purchasing activities that support exceptional service delivery for our clients.

This is a highly organised and detail-focused role where accuracy matters. You’ll be responsible for processing purchase orders, coordinating deliveries, managing supplier communication, maintaining accurate procurement records, and supporting stock control processes. Your ability to proactively manage orders, resolve issues and keep stakeholders informed will contribute directly to the successful delivery of projects and ongoing service contracts across the business.

Key Responsibilities

• Verify product codes, descriptions, quantities and pricing before orders are placed.

• Raise and issue purchase orders in line with company procedures and budgets.

• Liaise with suppliers regarding product availability, lead times and delivery schedules.

• Confirm and communicate delivery dates to relevant internal stakeholders.

• Track orders and proactively manage delays or supply chain issues.

• Coordinate substitute or replacement products where required and update systems accordingly.

• Maintain accurate purchasing records and documentation.

• Support the Warehouse and Finance teams with stock receipting, purchase order reconciliation and invoice verification.

• Build and maintain positive working relationships with suppliers and internal teams.

• Work closely with the Procurement Coordinator to support efficient procurement operations across the business.

You will be a great fit if you have:

• Previous experience in procurement, purchasing, supply chain administration, order processing, or a similar coordination role.

• Experience raising and managing purchase orders and maintaining accurate administrative records.

• Strong organisational skills with excellent attention to detail and accuracy.

• Confident communicating and building relationships with suppliers and internal stakeholders.

• Able to prioritise workloads, manage multiple tasks, and adapt to changing business needs.

• Proactive, solutions-focused, and comfortable working in a fast-paced environment.

• Proficient in Microsoft Office applications.

• Experience with procurement, stock, inventory management, or ERP systems such as Microsoft Dynamics 365 or Business Central would be advantageous.

• Experience within facilities management, horticulture, construction, interiors, projects, or service delivery environments is desirable.

Your Career Progression & Development

We believe careers aren’t one size fits all. That’s why we invest in learning and development across all our roles, empowering individuals to grow in ways that suit their strengths, whether that’s leading people, deepening expertise, or sharing knowledge as part of our wider training and development community.

Our Benefits:

• Quarterly Company Bonus Scheme

• Annual Performance Related Bonus Scheme

• BUPA Cash plan

• Learning and Development Support

• Lunch provided at our offices

• 25 days holiday, plus any UK Bank Holidays

• Ability to work 1 day per week from home

At Planteria Group, our culture is guided by our core values: Humble & Confident, Positive & Energetic, One TEAM, Relentless to Improve, and Create Wow!

Planteria Group is proud to promote equality of opportunity and an inclusive culture where everyone can thrive.

Accessibility & Adjustments
We want every candidate to have the best possible experience throughout our recruitment process. If you require any adjustments or accommodations at any stage, including the interview, please let us know, and we will be happy to support you.

Health and Safety

All employees must follow the organisation’s Health & Safety policies, take care of their own safety and that of others, use equipment and PPE correctly, report hazards or incidents, participate in training, and cooperate with emergency procedures, risk assessments, and investigations to maintain a safe, tidy, and compliant workplace.

_ Please note: For roles involving client site attendance, successful candidates will be required to obtain BPSS (Baseline Personnel Security Standard) clearance. This forms part of our pre-employment checks._