Procurement Assistant (Apprenticeship Programme)

Gategroup; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An innovative firm is seeking a Procurement Assistant to join their dynamic UK&I Procurement team in Ashford. This exciting role involves supporting procurement activities through administrative tasks, sourcing goods, and maintaining vendor relationships. As part of an 18-month apprenticeship program, you'll gain valuable experience and skills, with opportunities for career progression upon completion. The ideal candidate will be detail-oriented, organized, and proficient in Microsoft Office, ready to thrive in a fast-paced environment. Join this leading airline catering provider and contribute to delivering exceptional service across the globe.

Qualifications

• Minimum GCSEs or equivalent required.
• Administrative experience preferred, procurement experience desirable.

Responsibilities

• Maintain product lists and validate updates for menu development.
• Support supplier creation and manage purchasing queries.
• Generate monthly spend reports and assist in the tender process.

Skills

Attention to Detail

Organizational Skills

Effective Communication

Proficiency in Microsoft Office

Knowledge of Power BI

Education

Minimum GCSEs or equivalent

Tools

Microsoft Office

Power BI

Job description

Job Summary:

Gategroup is hiring a Procurement Assistant for our UK&I Procurement team based in Ashford, Surrey. Reporting to the Head of Procurement, the role involves supporting procurement and wider business needs through administrative tasks. Responsibilities include sourcing goods and services, maintaining vendor relationships, and ensuring compliance with procurement policies. The ideal candidate will have strong attention to detail, organizational skills, and proficiency in relevant systems. This role requires participation in an 18-month apprenticeship program, with potential for career progression upon successful completion.

Main Duties and Responsibilities:

1. Maintain an up-to-date product list for the menu development team.
2. Review and validate updates to the product list related to new recipes.
3. Attend kick-off meetings and record new product requirements.
4. Validate product sample requests before placing orders.
5. Upload pricing agreements and lists into relevant systems.
6. Support the supplier creation process from request to completion.
7. Generate monthly spend and inflation reports.
8. Assist with administrative tasks during the tender process.
9. Maintain current supplier contact details.
10. Send monthly purchase forecasts to suppliers.
11. Engage with stakeholders to resolve purchasing queries.
12. Upload specifications for new menu items.
13. Handle product confirmation letters as needed.
14. Support system updates and master data validation.
15. Participate and complete the apprenticeship program.
16. Perform other tasks as assigned by the manager.

Qualifications

Education:

• Minimum GCSEs or equivalent.

Work Experience:

• Administrative experience preferred.
• Procurement or supply chain experience desirable.

Technical / Language Skills:

• Effective communication in English.
• Proficiency in Microsoft Office applications.
• Knowledge of Power BI is a plus.

Core Competencies:

• Ability to build and maintain relationships.
• Integrity, confidentiality, and professionalism.
• Strong numeracy and organizational skills.
• Proactive, flexible, and able to work independently.
• Capable of working under pressure and meeting deadlines.

Other Requirements:

Applicants must have the right to work in the UK, undergo a CRC check, and provide five years of references. For time spent outside the UK exceeding six months, a CRC from that country is required.

About the Company:

Gate Gourmet is the world's largest independent airline catering provider, supporting over 200 million meals annually across more than 120 airport locations globally.