Procurement Assistant

Hill House Interiors; Weybridge; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading interior design studio in the UK is looking for an experienced Procurement Assistant to support the interior design team in procuring high-end residential projects. This role involves sourcing furniture, fixtures, and equipment, managing orders, and maintaining supplier relationships. Ideal candidates will have at least 2 years in procurement, strong negotiation and organizational skills, and the ability to work in a fast-paced environment. The company offers a supportive team culture and various benefits.

Benefits

Annual discretionary salary reviews

Self-funded health insurance

Enhanced pension scheme after 2 and 5 years

Qualifications

• Minimum of 2 years’ experience in procurement, ideally in luxury or high-end residential projects.
• Full clean driving license required for site visits.
• Fluent in English (written and spoken).

Responsibilities

• Manage Trade accounts and source specified furniture from suppliers.
• Evaluate FF&E quotes and negotiate pricing.
• Oversee order management and coordinate deliveries.

Skills

Negotiation skills

Organizational skills

Problem-solving abilities

Communication skills

Computer literacy

Education

Background in procurement or supply chain management

Experience in luxury interior design

Tools

EstiPC

Microsoft Excel

Job description

Due to expansion and various new projects, we are seeking an experienced Procurement Assistant to join our award-winning international interior design and architectural studio in the UK.

Led by Helen Bygraves and Jenny Weiss, Hill House Interiors is supported by a 35+ strong team of designers and interior architects. Together, we are a flourishing design practice that embodies the best in British and European design, with a signature aesthetic of ‘Modern Luxury’—defined by impeccable attention to detail, layered textures, and innovative materials.

The Procurement Assistant will play a pivotal role in supporting the interior design team with the procurement process for high-end residential projects. This position is key in assisting the Procurement Manager and design team with the purchasing and sourcing of furniture, fixtures, and equipment (FF&E), ensuring the successful execution of orders, from initial costing and negotiating and ordering to, delivery and installation. The role requires a highly organised, proactive, and detail-driven individual to support our studio operations, procurement, and project management.

This is an exciting opportunity within a newly formed department with opportunities to develop within the role with mentoring from a procurement manager.

Role Overview

• Work Pattern: Full Time (37.5 hours per week)

Key Requirements

Working Requirements

• Full, clean driving licence required for site visits (essential)
• Fluent in English (written and spoken)
• Ability to communicate effectively between UK and Middle East offices

Qualifications/ Experience:

• A background or qualification in procurement, business administration or supply chain management is a plus.
• Familiarity with specific procurement tools (e.g. Microsoft Excel, EstiPC)
• Minimum of 2 years’ experience in procurement, ideally within luxury interior design or high-end residential projects.
• Experience managing FF&E sourcing, negotiations, and procurement logistics for projects.

Knowledge & Technical Skills:

• Strong negotiation skills and experience securing favourable terms and pricing with suppliers.
• Ability to manage multiple priorities and work closely with various team members
• Detail-oriented with excellent organisational and time-management skills.
• Strong problem-solving abilities and a proactive, solutions-focused approach to procurement challenges.
• Proactive with excellent communication skills, both written and verbal, to liaise effectively with internal teams and external suppliers.
• Ability to work under pressure in a fast-paced, creative environment.
• Strong and efficient computer literacy
• Proficiency in EstiPC

Key Responsibilities

• Procurement and Sourcing:
  • Set up and manage Trade accounts
  • Collaborate closely with the designers to understand the specific project requirements
  • Sourcing specified furniture, fittings and equipment from high end suppliers and manufacturers
  • Maintain and nurture strong relationships with existing suppliers, and actively seek out new suppliers
• Cost Management and Negotiation:
  • Work in close partnership with the design team to evaluate FF&E quotes, assess costs, and negotiate the best pricing while preserving the quality of materials and design integrity.
  • Ensure cost-effective purchasing through careful analysis of quotes, while maintaining high standards of luxury and craftsmanship.
  • Review and approve supplier invoices to ensure they match procurement agreements and project budgets.
• Order Management and Coordination:
  • Oversee the ordering process for all FF&E, ensuring accurate specifications and timely order placement.
  • Coordinate with suppliers to track orders, resolve issues, and expedite delivery to meet project deadlines.
  • Manage logistics for delivery, inspection, storage, and installation of products, ensuring the entire process runs smoothly.
  • Conduct quality control checks upon product delivery to ensure compliance with specifications and standards.
• Reporting and Administration:
  • Maintain accurate records for contractors liability insurance, product warranties, returns, and any supplier-related issues.
  • Maintain accurate and up-to-date records of all procurement-related activities, including orders, quotes, deliveries, and communications with suppliers.
  • Assist with creating and managing procurement reports, helping designers and project managers track budgets and deadlines.
  • Creating fabric schedules to send to suppliers

Personal Attributes

• Ability to inspire creativity and foster relationships with new suppliers
• Self-motivated and highly organised, with the ability to work both independently and within a team
• Comfortable working in a high-pressure environment with tight deadlines
• Excellent time management for both personal workload and team coordination
• Meticulous attention to detail

Company Benefits

• Supportive and sociable team culture
• Annual discretionary salary reviews
• Self-funded health insurance
• Enhanced pension scheme (after 2 and 5 years of service)

To apply, please send your CV, portfolio and a covering email to [e-mail]