Procurement Asset Coordinator (UK)

Production Resource Group; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading event services company in Birmingham is seeking a Procurement Asset Coordinator for a temporary position covering maternity leave for 9-12 months. The role involves supporting the Asset Management team, maximizing asset utilization, and managing procurement processes. Ideal candidates have experience in asset management within the live events industry and strong organizational skills. Excellent computer skills, particularly in Microsoft applications, are essential.

Qualifications

• Previous experience in asset-based roles in the live events industry is preferable.
• Strong organizational skills and ability to prioritize effectively.
• Sound understanding of financial decisions and outcomes.

Responsibilities

• Assist with monitoring of inventory management system and equipment bookings.
• Raise purchase orders using inventory management system.
• Coordinate inbound and outbound asset transfers.

Skills

Purchasing

Sourcing

Procurement

Vendor Management

Supply Chain Experience

Contract Management

Contract Negotiation

Tools

MS Teams

Word

Excel

Job description

Overview

We have a vacancy for a Procurement Asset Coordinator. The position will be on a temporary basis to cover maternity leave for a period of 9-12 months. The Procurement Asset Coordinator provides support to the local Asset Management team in maximising the utilisation of all rental assets and identifies opportunities to maximise company profitability through efficiencies and minimising cost for required external subrentals.

Qualifications

Previous experience working as part of a hire desk team or asset based role in the live events industry is preferable.

Responsibilities

• Overview of Duties and responsibilities required.
• Assist Market specific sectors in identifying the best use of assets, the monitoring of inventory management system and equipment bookings.
• Raise purchase orders using the inventory management system.
• Coordinate inbound and outbound asset transfers and inter-company orders.
• Sub rental portal administration including setting up quote folders, requests, compiling responses etc.
• Oversee equipment sub-rental including monitoring of pricing within the market.
• Notify the Production and Planning Director of any equipment identified for disposal / sale.
• Keep up to date with the company's inventory.
• Consult with the Logistics team to ensure both cost effective movement of equipment and all required documentation is processed correctly.
• Create transport requests using the logistics portal.
• Follow up on missing sub‑rental items.
• Assist colleagues with external repair administration (RMAs).

Required Competencies

• Good working knowledge of inventory control practices.
• Excellent organisational skills with the ability to prioritise and cope with a demanding workload.
• Have a sound understanding of financial decisions and outcomes.
• High degree of numeracy and literacy with a disciplined approach to attention to detail.
• Excellent computer skills including MS Teams, Word & Excel.

Health & Safety

Ability to maintain a safe clean and hazard‑free environment and understand and comply with the company's Health and Safety Rules. Ensure any issues are reported accordingly.

Communication

Ability to follow and constructively work alongside others as required contributing towards team efficiency and the betterment of the business.

Attitude

A positive attitude gets the work done and motivates others to do the same without dwelling on the challenges that inevitably come up in the job. A positive attitude is something that is most valued by supervisors and co‑workers and that also makes the job more pleasant and fun to go to each day.

Reliability

You can simply be counted on to do whatever job.

Adherence to Management Instruction

Ensure that the company’s policies, rules, procedures and obligations are observed in carrying out the above duties.

EEO and Disclosure

This list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required; these tasks will be in keeping with the general profile of the role. Employees are also expected to ensure that the company’s policies, procedures and obligations are adhered to in carrying out all duties.

Key Skills

Purchasing, Sourcing, Procurement, Vendor Management, HR Sourcing, Procurement Management, Supply Chain Experience, Contract Management, Contract Negotiation, E‑procurement, Negotiation, Contracts.