Procurement and Supplies Senior Assistant

Avon Fire & Rescue Service; Brighton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A public safety organization in Brighton is seeking a Procurement & Supplies Senior Assistant. The role involves managing procurement activities, overseeing the Purchase to Pay system, and ensuring compliance with financial regulations. Candidates should be proficient in contract management and possess strong organizational skills. Flexibility in the working pattern is available.

Responsibilities

• Carry out Contract Management and produce reports.
• Manage the Purchase to Pay system effectively.
• Organise quarterly spot checks and internal audit information.
• Maintain the Contracts Register.
• Assess Key Performance Indicators.
• Schedule maintenance of kitchen appliances.
• Liaise with Technical Services for effective Contract Management.
• Assist during financial year end.

Job description

Summary of role

As our Procurement & Supplies Senior Assistant you will be responsible for the procurement of goods and services, in order to comply with our financial regulations and achieve value for money.

You will also manage Avon Fire & Rescue Service’s (AFRS) Purchase to Pay system to ensure that requests for goods and services are processed in a timely manner, are costed and coded correctly and adhere to our financial regulations and procurement policy. You will be the subject matter expert on the system, providing training to all levels of staff as required.

The working pattern is to be discussed with the hiring manager however there is some flexibility.

Some of the things you’ll be doing

• Carry out Contract Management, producing reports, arranging meetings and building relationships with stakeholders to ensure we are achieving best value and continuous improvement from our contracts.
• Manage our Purchase to Pay system.
• Organise quarterly spot checks and internal audit information.
• Maintain the Contracts Register, producing published reports for public scrutiny.
• Assess Key Performance Indicators, highlighting any discrepancies from agreed Service Level Agreements.
• Schedule essential maintenance and repair of kitchen appliances across the Service.
• Liaise with Technical Services and Central Stores in order to ensure Contract Management is effective and efficient. Raise any concerns to Suppliers as required.
• Have a key role during financial year end, liaising with staff at all levels, including budget holders and Finance.
• Carry out any additional responsibilities as reasonable and appropriate, as agreed with line manager.

For the full job description and how to apply please visit our website: https://www.avonfire.gov.uk/careers/vacancies/procurement-and-supplies-senior-assistant/