Procurement Administrator

BJF Group; Maidstone; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction and facilities management firm in Maidstone is seeking an Administrator to support their procurement team. The successful candidate will help manage supply chain functions, including purchase orders and supplier onboarding. This dynamic role requires attention to detail and excellent organizational skills. Competitive salary and generous benefits are offered, along with opportunities for career progression.

Benefits

Competitive Salary

33 days annual leave

Group Pension Scheme

Free Eyesight test

Company Funded Health Cash Plan

Remote GP Access

24/7 EAP Service

Discounted Gym Membership

Better BJF Initiative

Employee Referral Scheme

Qualifications

• An understanding of supply chain management and logistics.
• Good attention to detail and highly organized with the ability to multi-task within a timescale.
• Previous administration experience.

Responsibilities

• Obtain quotes and negotiate rates to ensure best value.
• Prepare and raise purchase orders and order schedules.
• Conduct supply chain management and optimization activities.
• Resolution of invoice queries and completion of associated tasks.
• Validate and distribute data regarding items and assets.
• Onboard and maintain the business’s supply chain.

Skills

Attention to detail

Organizational skills

Supply chain management

Job description

Positioned at the heart of the business, our Procurement team play a key role in enabling the expansion of the group. We are looking to appoint a professional and diligent Administrator to work as part of the wider purchasing and supply chain function, assisting the team with achieving departmental and group targets by providing administrative support and ensuring that all procurement operations are carried out to required standards.

Working closely with the wider business, this is an opportunity to support the purchasing function across multiple divisions on both new and existing projects - predominantly splitting your time across 3 key areas of delivery:

Key Areas of Delivery

• Supporting our Facilities Management division with administrative support - this includes liaising with the engineering teams on‑site, checking and raising purchase orders in line with the scope of works and seeking approvals for submitted invoices.
• Playing a key role in the central Procurement team – you will hold responsibility for escalating any urgent actions that come into the central procurement inbox and be the first line of contact for engineers for all supply chain queries.
• Helping to onboard new suppliers and vendors – once a tender has concluded or a new partner has been identified, you will assist the team in ensuring all of the relevant information is documented and that key points of contact are engaged throughout the onboarding process.

This is a dynamic and varied role, which will require you to manage multiple deadlines whilst maintaining strong working relationships with stakeholders at all levels, as well as prioritise your workload in line with the changing requirements of the business. Those with a passion for detail and an appetite to build strong working relationships will thrive in a fast‑paced environment at a time of sustained growth for the business.

Responsibilities

• Obtain quotes and negotiate rates to ensure best value.
• Prepare and raise purchase orders and order schedules.
• Conduct supply chain management, optimisation activities including uploading of documents.
• Resolution of invoice queries and completion of any associated administrative tasks.
• Validate and distribute data to the business with hired items and assets.
• Highlight unfavourable terms for negotiation, monitoring changes to prices and revising information distributed to the business.
• Onboard and maintain the business’s supply chain.
• Liaise between site teams and suppliers regarding hire and off‑hire of plant equipment.
• Support the team with continuous improvement and procurement processes.
• Keep records of purchases and relevant certification.

Qualifications

• An understanding of supply chain management and logistics.
• Good attention to detail and highly organised, with the ability to multi‑task within a timescale.
• Previous administration experience.

Benefits

• Competitive Salary
• Annual Leave Entitlement: 33 days per annum (inclusive of bank holidays)
• Group Pension Scheme: Provided by Royal London to save for your future.
• Free Eyesight test: Specsavers
• Company Funded Health Cash Plan: helping you spread the cost of essential healthcare like trips to the dentist.
• Remote GP Access: speedy access to a GP by telephone or online plus electronic prescriptions.
• 24/7 EAP Service: free advice, counselling and support for you and your family whenever you need it.
• Discounted Gym Membership at more than 3,000 gyms across the UK.
• Better BJF Initiative: wellbeing and mental health champions readily available at work.
• Employee Referral Scheme: recommend a personal connection to us and claim a cash reward for their successful hire.

What We Look For

• A career that will challenge and motivate.
• A flexible, supportive, and caring environment.
• The opportunity to progress, make key decisions and own your future.
• A high level of variety in day‑to‑day work life.

TEAMS Values by BJF Group

• Trusted – Open, honest and transparent.
• Excellent – The best in everything we do.
• Agile – At the forefront of change.

At BJF Group, we offer a career filled with opportunities, challenges, and innovations within a professional environment where you’re empowered to make a difference. We serve a diverse portfolio of public and private sector clients through various divisions, including Mechanical & Electrical, Projects & Construction, Facilities Management, and more. We pride ourselves on nurturing talent and fostering an environment where everyone has the opportunity to thrive – if you have ambitions to play a key part in driving our business forwards, then we want you to join us at an exciting time of development and growth to realise your full potential.