Procurement Administrator

Avia Solutions Group; England; On-site; GBP 25,000 - 29,000; Full time

Job summary

A leading aviation service provider in the UK is seeking a Procurement Administrator to support the Procurement and Supply Chain team. The role includes onboarding suppliers, ensuring quality compliance, and conducting KYC checks. The ideal candidate should have over a year of purchasing experience, proficiency in ERP systems, and excellent communication skills. This position offers the opportunity for career progression within an inclusive environment.

Qualifications

• 1+ years of purchasing experience, preferably in aviation.
• Understanding of supplier onboarding processes and KYC checks.
• Ability to work independently and in teams.

Responsibilities

• Onboard suppliers and customers onto ERP systems.
• Perform KYC checks on suppliers and customers.
• Raise purchase orders for various departments.
• Ensure quality adheres to regulatory standards.

Skills

Purchasing experience

Supplier onboarding knowledge

Proactive problem-solving

Communication skills

Computer literacy (Microsoft Office suite)

Experience with ERP systems

Tools

Business Central

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Ascend Airways | Procurement Administrator

Bishops Stortford UK - Full Time

£25,000

UK AOC holder Ascend Airways are operating a fleet of Boeing 737 aircraft (NG and MAX) in the ACMI market, opening its first operational base at London Gatwick in early 2024. The company is part of Avia Solutions Group, the world’s largest ACMI (Aircraft, Crew, Maintenance, and Insurance) provider, operating a fleet of 221 aircraft on 6 continents.

The group also provides a range of aviation services: MRO (Maintenance, Repair, and Overhaul), pilot and crew training, ground handling, as well as a variety of associated aviation services. Supported by 14,000 highly skilled aviation professionals, the group is a parent company to over 250+ subsidiaries.

Therole of Procurement Admin is responsible for providing Procurement admin support to theProcurement and Supply Chain team. This will include but not be limited to, suppliercreation within Business Central and MRO PRO. Performing KYC checks on existingand new Suppliers and Customers. Processing Supplier quotes and raisingPurchase Orders for the relevant departments. Ensuring all Supplier andCustomer agreements are registered in the business document management softwareand available for the departmental SMEs. Scheduling Key Suppliers quarterlyreview meetings and obtaining Suppliers KPI and SLA data and raising any failuresand discrepancies with the Head of Procurement.

Responsibilities:

• Onboard all Suppliers and Customers onto Ascend Airways ERP systems. Always maintaining data accuracy.
• Perform KYC checks on existing and new Suppliers and Customers
• Ensure the KYC database is updated IAW Group policies
• Raise Purchase Orders as needed in support of Ground Operations, IT, Flight Operations, Cabin Crew and Facilities.
• Working closely with accounts to ensure invoices are processed in line with business requirements and NET terms.
• Work with Key Suppliers to ensure contractual KPIs and SLAs are reported and obtained.
• Ensuring quality is adhered to following regulatory requirements, and report via established processes any breaches of quality standards to ensure quality is maintained.
• An awareness of lean processes to identify and implement or improve costs and time-saving initiatives.

The Successful Candidate will have the following experiences and attributes:

• Purchasing; 1 years + experience required preferably in aviation environment.
• Knowledge of Supplier onboarding process and KYC checks
• Proactive and able to work independently on tasks to completion.
• Excellent team ethics and communication skills at all levels, and able to use all forms of communication affectively.
• Good computer literacy, with experience of Microsoft Word, Excel, Outlook, Teams, and SharePoint.
• Experience with Business Central or ERP systems

Ascend Airways offer an inclusive and attractive working environment and is an organisation that actively supports opportunity, progression, and long-term career development.

If you are interested in this position or would like to hear more, we encourage you to apply or reach out to [e-mail]