Private Client Secretary – Two Roles Available – Sidmouth/Exeter

Everys; Exeter, Sidmouth; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading regional law firm in Exeter is seeking a Private Client Secretary to support their busy Private Client Department. The successful candidate must have strong secretarial skills, be organised, and possess previous legal secretarial experience. This role requires the ability to manage a varied workload and support fee earners, ensuring high-quality service to clients. A competitive salary is offered in a collaborative work environment.

Qualifications

• Demonstrate excellent secretarial and typing skills with good attention to detail.
• Demonstrate previous experience in the use of digital dictation and case management software.
• Cope well under pressure, with an ability to work flexibly and cope with changing priorities.

Responsibilities

• Support the Private Client Department with secretarial tasks.
• Manage fee earners’ electronic diaries.
• Assist with Reception duties as required.

Skills

Audio typing skills

Organisational skills

Effective communication

Proactive approach

Education

Legal secretarial experience

Private Client experience

Tools

Digital dictation software

Case management software

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Overview

Private Client Secretary – Two Roles Available – Sidmouth/Exeter

Everys has been providing high quality legal advice to families and businesses across the region for many years. Offering a full range of legal services delivered professionally yet personally, we place great value on the ongoing relationships we have with our clients. We always provide a welcoming and helpful service, with clear communication at the heart of everything we do.

We believe in developing and maintaining strong links with the communities in which we work and live and are strong supporters of a wide range of sporting and charitable organisations across Devon and Somerset.

We are proud to be able to provide the reassurance of dealing with a leading regional law firm.

Private Client work is a key area of practice at Everys and it is the largest department in the firm. Our clients include farmers, landowners and High Net Worth Individuals which gives us a client base to rival any firm in the South West. Our Private Client department deals with a broad range of work and comprises 40 members of staff; including both fee earning and support staff. We are proud of our team ethos with everyone working together to achieve a high-quality service for clients and colleagues.

Responsibilities

We currently have a vacancy for two full-time secretaries supporting the Exeter and also Sidmouth teams in our Private Client Department. This role will require an organised individual with excellent audio typing skills. You will be confident managing a busy workload and must be able to use your own initiative and work well under pressure. The role also includes the need to support members of the Private Client Department who work in different offices by means of BigHand digital dictation together with assisting with Reception duties as required.

In addition, the ability to carry out some further duties would be of interest, in particular attending client meetings and preparing attendance notes, and the production of precedent-based letters and other documents.

Qualifications

• Demonstrate excellent secretarial and typing skills with good attention to detail
• Demonstrate previous experience in the use of digital dictation and case management software
• Demonstrate flexibility by assisting with typing for all members of the department by means of digital dictation on a remote basis when required
• Manage fee earners’ electronic diaries
• Demonstrate good organisational skills
• Demonstrate effective communication skills, both written and spoken
• Cope well under pressure, with an ability to work flexibly and cope with changing priorities
• Take a positive and proactive approach to work, anticipating and meeting the needs of the department
• Be competent in using Word and other Microsoft Products (Outlook and Excel)
• Previous legal secretarial experience is essential
• Previous Private Client experience is preferable

This is an excellent opportunity to become an integral member of our Private Client Department and to thrive in a professional and friendly atmosphere offering a competitive salary. If you are a competent legal secretary looking for a new challenge please send your CV to [e-mail].