Private Client Legal Secretary

Legal Southwest; Exeter; On-site; GBP 25,000 - 35,000; Full time

Job summary

A well-established law firm in Exeter is seeking a skilled Private Client Secretary to deliver high-level administrative support to a busy team. The role includes managing workloads, typing, assisting fee earners with diary management, and client meetings. Candidates must have excellent secretarial skills and previous legal experience. Join a collaborative work environment with a competitive salary.

Qualifications

• Excellent attention to detail.
• Previous experience with digital dictation.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Provide high-level administrative support to team.
• Manage busy workloads for fee earners.
• Assist in electronic diary management.

Skills

Secretarial and audio typing skills

Organisational skills

Written and verbal communication skills

Proficiency in Microsoft Word, Outlook, and Excel

Tools

Case management systems

Job description

Our client, a well-established law firm in Exeter is seeking a skilled and organised Private Client Secretary. The firm prides itself on delivering high-quality legal services to families, landowners, and High Net Worth Individuals across the region, combining professionalism with a personal touch. Strong client relationships, clear communication, and a welcoming service are at the heart of the firm’s ethos.

Role and Responsibilities

The Private Client Secretary will provide high-level administrative support to team and key responsibilities will include:

• Managing busy workloads and providing proactive support to fee earners.
• Typing accurately and efficiently from digital dictation and preparing precedent-based letters and documents.
• Assisting colleagues in multiple offices using remote dictation tools.
• Supporting fee earners with electronic diary management and scheduling.
• Attending client meetings and preparing attendance notes where required.
• Performing general reception duties as needed.
• Demonstrating flexibility in responding to changing priorities and departmental needs.

Candidate Requirements

• Excellent secretarial and audio typing skills with high attention to detail.
• Previous experience using digital dictation and case management systems.
• Strong organisational skills and ability to manage multiple tasks efficiently.
• Effective written and verbal communication skills.
• Ability to work well under pressure, demonstrating flexibility and initiative.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Previous legal secretarial experience is essential.
• Experience in Private Client work is highly desirable.

The Opportunity

This role offers the chance to become an integral part of a professional, friendly, and supportive Private Client Department. The successful candidate will enjoy a collaborative work environment and a competitive salary while contributing to the delivery of high-quality legal services.

Please get in touch if you would like more information about this role or send your CV via the form below in complete confidence and we will get back to you.

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